Ideal Online Documentation

14178 T/B PROCESSING
TB2-13 Month End Purge

 

PURPOSE

 

The month end purge program is run as part of your month end routine. The purge program clears all monthly transaction files and carries all account balances forward into the next month. If run at the year end, the program clears all year to date totals.

 

A/R and Time Billing Month/Year End Purge is accessed from:

  • Month End Processing menu.

 

PROCEDURE

 

Select A/R and Time Billing Month/Year End Purge from the Month End Processing menu. The current month and year are displayed along with the following alert message.

 

TIME BILLING AND A/R MONTH/YEAR END PURGE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│01/10/07 Tm6 ***** TIME BILLING AND A/R MONTH/YEAR END PURGE *****       3TMEP1 â”‚
│                                                                                â”‚
│                                                                                â”‚
│*** THE CURRENT YEAR/MONTH IS 0612 ***                                          â”‚
│                                                                                â”‚
│WARNING: ALL MONTH-TO-DATE TOTALS WILL BE CLEARED, ALL BILLS WITH               â”‚
│A ZERO BALANCE WILL BE REMOVED, AND ALL MONTHLY SUMMARY FILES WILL              â”‚
│BE CLEARED.  IF THE YEAR-END OPTION IS SELECTED, ALL YEAR-TO-DATE               â”‚
│TOTALS AND YEARLY SUMMARY FILES WILL ALSO BE CLEARED.  THIS PROGRAM             â”‚
│SHOULD ONLY BE RUN ONCE AT YEAR-END BECAUSE THE YEAR-END OPTION ALSO            â”‚
│PERFORMS ALL MONTH-END FUNCTIONS.                                               â”‚
│                                                                                â”‚
│** MONTH OR YEAR-END ? (MONTH/YEAR): _____                                      â”‚
│                                                                                â”‚
│                                                                                â”‚
│PRESS CR FOR NULL, F5 FOR INQUIRIES, F2 FOR NULL, F3 TO BACK UP.                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** MONTH OR YEAR-END ? (MONTH/YEAR):

 

"M""O""N""T""H" to perform month end purge.

 

"Y""E""A""R" to perform year end purge.

 

** CONTINUE ? (Y/N):

 

"Y" to start the purge.

 

The program performs the purge without further warning.

 

 

"N" to not start the purge and return to menu.

 

The program is aborted and you are returned to the menu.