Enter a G/L date for the batch.

[Enter] for the current system date.

Many programs use the dates of the individual entries in the batch as the date the G/L is affected by the entries. For those programs, the batch G/L date indicates the date of batch creation. Some programs use the batch G/L date as the date the G/L is affected by ALL entries in the batch. The effective date is noted in PROCEDURE - DATA ENTRY.

Enter the dollar total of the adjustments to be posted.

[Enter] to bypass.

Generally, a control total is optional. However, some programs require a control total. In either case a control total serves as a handy check-sum against the total entries in a batch and should be entered. Simply add up the total of the transactions to be made in the batch and enter that as your control total.

Enter a description to identify the batch.

[Enter] to bypass.

You can enter up to 30 characters.

[Enter] to continue to data entry.

[F3] to return to the previous field.

[F4] to exit to menu.

The information entered is discarded, not batch is created and the batch number remains available for use.

ENTER the SEQ# of the detail line you wish to display or delete.

[Enter] to begin new detail line with next sequential number.

The program will step you through each field. See FIELDS.

[F2] to display detail lines.

[F3] to return to batch selection screen.

[F4] to exit to menu.

[Enter] to display the next sequence number.

If you enter an existing sequence number, the program will display the transaction and will provide the option to bypass or delete it from the batch.

Enter the desired client code to adjust a matter total.

[Enter] to adjust a transaction.

The program bypasses this field and the matter field and moves to the BATCH/SEQ# field.

[F5] to display list of client/matter codes for selection.

Enter the client matter code to adjust a matter total.

If you selected the client from the list displayed by pressing [F5] at the CLIENT field the associated matter code will be displayed here by default.

[Enter] to accept the displayed default matter code.

[F5] to display list of client/matter codes for selection.

[Enter] to display a program-assigned batch number.

If you entered a client/matter number in the previous fields.

[F1] to view unbilled time/disbursement transactions for selected client/matter.

If you bypassed the client/matter number in the fields above, enter the batch number of the original entry here instead.

Displays the next sequence number if the previous field displays the adjustment batch number. If you bypassed the client/matter number and entered the batch number of the original entry in the previous field, enter the sequence number of the original entry to display that entry here.

Enter a description of the adjustment.

You can enter up to 30 characters. This description will only appear on the time/disbursement adjustment batch register as a record of the reasoning for making the adjustment.

[Enter] to bypass.

Enter desired modifications to the specific field(s) on this line.

"H" for hold status, ie not selected for billing.

"B" for billable status, ie selected for billing.

Status adjustment can also be done using the detail selection program.

"Y" to print details on the bill.

"N" to not print details on the bill.

Displays the transaction date.

The date may be modified as required. It is recommended that time and disbursement details reflect the date that the activity actually occurred.

If adjusting a time or disbursement entry, modify the lawyer code as required. If adjusting a matter total, enter the lawyer code for the lawyer to be debited/credited with the adjustment amount.

If adjusting a transaction entry, the work code can be modified. If adjusting a matter total, the program will bypass this field.

Displays the G/L recoverable expense code or bank account code, as set up in the work code maintenance program. This may be modified as required even if the work code as entered in the previous field is not modified.

The register for the adjustments batch will display how the general ledger is affected by any changes.

Displays the reference number from the original entry, which may be modified.

Enter the amount of the adjustment.

To make a negative adjustment enter a minus sign before the amount.

Enter a new description.

[Enter] to display the original description.

If desired, the original description can be edited or additional detail can be added.

[Enter] to accept modifications as entered.

[F3] to reenter data in fields.

[F4] to cancel all modifications.

Enter the number of the batch to access.

[Enter] to create a new batch.

See PROCEDURE - BATCH CREATION/ACCESS.

[F1] to process the displayed batch.

[F2] to display header of next batch, if any.

[F4] to exit to menu.

[F5] to display list of existing batches for selection.

[Enter] to create a new batch.

See PROCEDURE - BATCH CREATION/ACCESS

[F1] to process the batch details.

You are taken to the data entry screen where you may add or delete lines in the batch.

[F2] to display the next batch, if any.

[F4] to exit to menu.

Enter the SEQ# of the detail line you wish to display or delete.

[Enter] to begin new detail line with next sequential number.

This enables you to add additional lines to the batch (See PROCEDURE - DATA ENTRY).

[F2] to display detail lines.

[F3] to return to batch selection screen.

[F4] to exit data entry and display the print selection menu.

"1" to change printers.

"2" to change the CPI and/or print density.

[Enter] to print.

[F4] to not print and exit to the menu.

[F5] to display a list of printers for selection.

"R" to reprint the register.

"M" to enter additional data into the batch.

"U" to update the batch.

"A" to abort the batch, all data in the batch is lost.

"E" to exit, batch remains open, no data is lost.