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31187 P/R MAINTENANCE
PR4-06 Employee Deletions

 

PURPOSE

 

The employee deletions program enables you to delete employee records from the payroll system. Typically, this program is made available only during system setup to enable you to delete employees added by mistake. After you have begun to process payroll and generate earnings and deductions, employees should be TERMINATED using the employee maintenance program. See 31184" target="_blank">31184 EMPLOYEE MAINTENANCE, APPENDIX B/1 - TERMINATE EMPLOYEE.

 

Employee Deletions is accessed from:

  • Payroll Super User menu.

 

PROCEDURE

 

Select Employee Deletions from the Payroll Super User menu. The program screen displays.

 

PAYROLL EMPLOYEE DELETIONS SCREEN DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│                           PAYROLL EMPLOYEE DELETIONS                           â”‚
│                                                                                â”‚
│                                                                                â”‚
│WARNING:  If a T4 will be required at year-end, use the EMPLOYEE MAINTENANCE    â”‚
│          program to terminate the employee.  The EMPLOYEE DELETION program     â”‚
│          should be used only in unusual circumstances.                         â”‚
│                                                                                â”‚
│                                                                                â”‚
│ENTER EMPLOYEE CODE:    _____                                                   â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
ENTER EMPLOYEE CODE:

 

Enter the code of the employee to delete.

 

[F4] to exit to menu.

 

[F5] to display list of employees for selection.

 

** OK TO DELETE? (Y/N):

 

"N" to not delete.

 

"Y" to delete the employee.

 

You are returned to the EMPLOYEE CODE field where you may enter another employee code or press [F4] to exit.