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│Jun29/07 THE IDEAL COMPUTER GROUP INC. │ │ PAYROLL ENTRY │ │ │ │** PAYROLL STARTING DATE (ENTER=Jun24/07): Jun24/07 JUNE 24, 2007 │ │ │ │** PAYROLL ENDING DATE (ENTER=Jun24/07): Jun24/07 JUNE 24, 2007 │ │ │ │** PAYROLL CHEQUE DATE (ENTER=Jun29/07): Jun29/07 JUNE 29, 2007 │ │ │ │** DEDUCT MONTHLY DEDUCTIONS THIS PAY ? (Y/N): N │ │ │ │** THE PAYROLL ENDING Jun24/07 HASN'T BEEN UPDATED. CONTINUE ? (Y/N): _ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │F3=BACKUP, F4=EXIT │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
"Y" to edit the payroll batch.
See PROCEDURE - EDIT PAYROLL.
"N" to exit to the menu.
[F3] to re-enter previous data field.
The program defaults to the current payroll period, but you may change any of these fields by pressing [F3] and entering the desired options.
[F4] to exit to the menu.
PROCEDURE - EDIT PAYROLL
When you continue to edit payroll the payroll entry screen displays. On this screen you can edit the existing entries in a payroll batch or make additional entries. Typically, payroll batches are created automatically based on weekly payroll data maintained in your employee maintenance program and you will use the edit payroll program simply to make only minor changes. You may use this program to run test payrolls to verify that payroll data entered in the employee maintenance program is correct. This program is also used for manual payroll entry from the payroll by batch program.
PAYROLL ENTRY SCREEN DISPLAY
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│Jun29/07 THE IDEAL COMPUTER GROUP INC. P/R DATE Jun24/07│ │ PAYROLL ENTRY │ │────────────────────────────────────────────────────────────────────────────────│ │EMPLOYEE: _____ PAY RATE │ │ FOLIO: TD1 EXEMPTION HOURLY RATE │ │────────────────────────────────────────────────────────────────────────────────│ │ │ │ HOURS/CODE PAY RATE AMOUNT │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │────────────────────────────────────────────────────────────────────────────────│ │ │ │ENTER EMPLOYEE CODE │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter the code of the employee whose payroll you wish to edit.
[F4] exit to the menu.
[F5] to display list of employees for selection.
EMPLOYEE INQUIRY
** SELECT INQUIRY OPTION (F12 FOR OPTIONS);F4 TO EXIT INQUIRY:
Enter line number of employee to process and press [Enter].
[Enter] to display the next screen.
[F3] to display the previous screen.
[F4] to exit the inquiry.
[F12] to display the general inquiry options
See 29114 GENERAL INQUIRY.
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After entering the desired employee code or selecting the employee from the inquiry, the employee's code, name, pay rate and outstanding folio(s) are displayed:
EXISTING FOLIOS: 1568
The following prompt displays.
Enter the desired folio number.
[Enter] to create a new folio number.
For example, if you wished to create an additional pay for this employee.
After you select a folio the payroll data for the selected employee is displayed.
Example Payroll Entry/Editing Screen display:
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│ Jun29/07 PAYROLL ENTRY FOR The Ideal Computer Group Inc. │ │ PAYROLL CRITERIA: [PAYROLL DATE: Jun24/07] [NO MONTHLY E&D'S] [NON-BATCH MODE] │ │────────────────────────────────────────────────────────────────────────────────│ │EMPLOYEE: CEDJA CEDAR, JAMES RATE: 950.00 TD1: 7,634 │ │DIV: 000 DEP: 000 IN PROGRESS: 1568 │ │────────────────────────────────────────────────────────────────────────────────│ │FOLIO: 1568 PAY: Jun24/07 CHQ#: DATE: Jun29/07 SOURCE: WP5051 │ │===== HOURS/EARNINGS ==== ======= DEDUCTIONS ====== ======== BENEFITS ======= │ │001 SAL HRS 40.00 050 INC TAX 197.08 100 EI 29.26 │ │002 REG HRS 0.00 052 E.I. 20.90 101 CPP 41.49 │ │003 O/T HRS 0.18 053 C.P.P. 41.49 102 RRSP NT 0.00 │ │004 B.OT HR 0.18- 076 LTD 5.97 120 MSP TX 0.00 │ │005 VAC HRS 0.00 077 LIFE 0.00 121 LIFE TX 0.00 │ │006 STAT HR 0.00 078 LTD 2 0.00 │ │007 SICK HR 0.00 086 GARNT 0.00 │ │014 EI HR 40.00 099 V/P W-E 57.00 │ │015 SAL PAY 950.00 │ │F7=MORE F8=MORE F9=MORE │ │REGULAR RATE 23.75 OVERTIME RATE 23.75 TOT BENEFITS 70.75 │ │GROSS PAY 950.00 DEDUCTIONS 265.44 CPP EARNINGS 950.00 │ │TAXABLE INCOME 950.00 NET PAY 684.56 EI EARNINGS 950.00 │ │────────────────────────────────────────────────────────────────────────────────│ │** A=ACCEPT AS IS, B=BYPASS, C=CREDIT, D=DELETE, M=MODIFY: ___ │ │ F7=VIEW EARNINGS, F8=VIEW DEDUCTIONS, F9=VIEW BENEFITS (ALONE OR AFTER CODE) │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
"A" to accept all amounts as displayed.
The batch data is updated and the screen cleared.
"B" to return to the EMPLOYEE CODE field.
No data is affected and the screen is cleared.
"C" to reverse all values.
You are then given the options of accepting or bypassing the new values.
"D" to delete all values.
You are NOT prompted to confirm the deletion.
"M" to modify specific values.
The following prompt displays.
Enter the payroll code of the value you wish to modify.
After making changes to as many fields as you desire (see FIELDS below), you are then given the options of accepting or bypassing the new values.
[F7] to view additional earnings that are not displayed.
[F8] to view additional deductions that are not displayed.
[F9] to view additional benefits that are not displayed.
FIELDS
The payroll data fields and the codes corresponding to each data field are fully user defined.
EMPLOYEE: CEDJA JAMES CEDAR PAY RATE 950.00