Ideal Online Documentation

46767 P/R LISTINGS, REPORTS AND FORMS
PR5-15 Payroll Summary Report

 

PURPOSE

 

The payroll summary report prints a listing of employee earnings, benefits and deductions by department and division. It is typically run as part of your month end routine as part of the withholding tax remittance preparation. The payroll summary report is also accessed through the batch processing options of the payroll by batch program. See 46733 Payroll Reports.

 

Payroll Summary Report is accessed from:

  • Main Payroll menu.

 

PROCEDURE

 

Select Payroll Summary Report from the Main Payroll menu. You are offered the following report options for selection.

 

PAYROLL SUMMARY REPORT SELECTION MENU

┌────────────────────────────────────────────────────────────────────────────────┐
│Dec03/07 TF5           ***** PAYROLL SUMMARY REPORT *****                 IWPSR â”‚
│                                                                                â”‚
│                                                                                â”‚
│(1) PAYROLL EARNINGS REPORT                                                     â”‚
│(2) PAYROLL DEDUCTIONS REPORT                                                   â”‚
│(3) PAYROLL BENEFITS REPORT                                                     â”‚
│(4) PAYROLL SUMMARY REPORT                                                      â”‚
│(5) PAYROLL TAX REPORT                                                          â”‚
│(6) PAYROLL UNION REPORT                                                        â”‚
│** ENTER SELECTION (ENTER='4'):                                                 â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** ENTER SELECTION (ENTER='4'):

 

[Enter] to accept the default "4".

 

As you make your selections at the following prompts, the selected options are displayed at the top of the screen.

 

(1) CURRENT PAYROLL ONLY
(2) MONTH-TO-DATE PAYROLL ONLY
(3) HISTORICAL PAYROLL
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to select current data only.

 

(1) FOR ANY SOURCE BATCH
(2) FOR SPECIFIED SOURCE BATCH
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to select any current batch.


"2" to specify the current batch.

 

** ENTER DESIRED SOURCE BATCH:

 

Enter desired batch number.

 

"2" to select current month to date data only.

 

(1) FOR ANY DATE OR SOURCE BATCH
(2) FOR A SPECIFIED SOURCE BATCH
(3) FOR SPECIFIED DATE(S)
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to select any current month to date batch or date.

 

"2" to select a specified batch.

 

** ENTER DESIRED SOURCE BATCH:

 

Enter desired batch number.

 

"3" to select specified payroll dates.

 

(1) FOR A SPECIFIED PAYROLL DATE
(2) FOR A SPECIFIED RANGE OF PAYROLL DATES
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to specify a payroll date.

 

** SPECIFIED PAYROLL DATE: 12032007

 

Enter desired payroll date in the format MMDDYYYY.

 

[Enter] to accept current system date.

 

"2" to specify a range of payroll dates.

 

** ENTER STARTING PAYROLL DATE: 12032007

 

Enter desired starting date in the format MMDDYYYY.

 

[Enter] to accept current system date.

 

** ENTER ENDING PAYROLL DATE: 12032007

 

Enter desired ending date in the format MMDDYYYY.

 

[Enter] to accept current system date.


"3" to select historical payroll data only.

 

(1) FOR ANY DATE OR SOURCE BATCH
(2) FOR A SPECIFIED SOURCE BATCH
(3) FOR SPECIFIED DATE(S)
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to select any batch or date.

 

"2" to select a specified batch.

 

** ENTER DESIRED SOURCE BATCH:

 

Enter desired batch number.

 

"3" to select specified payroll dates.

 

(1) FOR A SPECIFIED MONTH
(2) FOR A SPECIFIED YEAR
(3) FOR A RANGE OF MONTHS
(4) FOR A SPECIFIED PAYROLL DATE
(5) FOR A RANGE OF PAYROLL DATES
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to specify a month.

 

** SPECIFIED PAYROLL MONTH: 200712

 

Enter desired month in the format YYYYMM.

 

[Enter] to accept current system month.

 

"2" to specify a year.

 

** ENTER PAYROLL YEAR: 2007

 

Enter desired year in the format YYYY.

 

[Enter] to accept current system year.

 

"3" to specify a range of months.

 

** ENTER STARTING MONTH: 200712

 

Enter desired starting month in the format YYYYMM.

 

[Enter] to accept current system month.

 

** ENTER ENDING MONTH: 200712

 

Enter desired ending month in the format YYYYMM.

 

[Enter] to accept current system month.


"4" to select a specified payroll date.

 

** SPECIFIED PAYROLL DATE: 12032007

 

Enter desired payroll date in the format MMDDYYYY.

 

[Enter] to accept current system date.

 

"5" to select a range of payroll dates.

 

** ENTER STARTING PAYROLL DATE: 12032007

 

Enter desired starting date in the format MMDDYYYY.

 

[Enter] to accept current system date.

 

** ENTER ENDING PAYROLL DATE: 12032007

 

Enter desired ending date in the format MMDDYYYY.

 

[Enter] to accept current system date.

 

** 1=HISTORICAL DIVISION/DEPARTMENT, 2=CURRENT DIVISION/DEPARTMENT: 1

 

[Enter] to accept the displayed default "1".

 

"1" for historical.

 

The report will be based on the division/department assigned to the employee when each payroll was processed.

 

 

"2" for current.

 

The report will be based on the division/department assigned to the employee currently.

 

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

** PAGE BREAK AFTER EACH DIVISION ? (Y/N): N

 

[Enter] to accept the default "N".

 

"Y" to add a page break after each division.

 

"N" to not add a page break after each division.

 

** PRESS ENTER TO CONTINUE:

 

[Enter] to proceed to print selection menu.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Payroll Summary Report printout follows.

  



                                                  THE IDEAL PAYROLL COMPANY INC.
Dec03/07  17:57:11                                                                                                       PAGE: 1
                                                      PAYROLL SUMMARY REPORT
                                         SELECTION CRITERIA: [CURRENT] [ANY DATE OR BATCH]
-----------------------------------------------------------------------------------------------------------------------------------
                           GROSS     INCOME   EMPLOYEE   EMPLOYEE     OTHER    EXPENSE         NET    U.I.C.     C.P.P.     OTHER
DIV  DEP EMPL               PAY       TAX      U.I.C.     C.P.P.      DEDN'S   PAYMENTS        PAY    BENEFIT    BENEFIT   BENEFITS
-----------------------------------------------------------------------------------------------------------------------------------
000  000 CEDJA            950.00     197.08      20.90      41.49       5.97                684.56      29.26      41.49
         JACMI            900.00     181.51                             3.88     103.85     818.46
         MORDE            850.00     165.93      18.70      36.79       5.60                622.98      26.18      36.79
         NICWI            950.00     200.72                             7.63     109.62     851.27
         OHAMA            550.00      80.61      12.10      22.69       3.45                431.15      16.94      22.69
         PHIRO            950.00     197.08                             3.88                749.04
         SMIBI            950.00     197.08                             6.72                746.20
          000-000       6,100.00   1,220.01      51.70     100.97      37.13     213.47   4,903.66      72.38     100.97
           000-ALL      6,100.00   1,220.01      51.70     100.97      37.13     213.47   4,903.66      72.38     100.97
001  000 MURPE          1,000.00     216.30                             8.01     115.38     891.07
          001-000       1,000.00     216.30                             8.01     115.38     891.07
           001-ALL      1,000.00     216.30                             8.01     115.38     891.07
COUNT: 8                7,100.00   1,436.31      51.70     100.97      45.14     328.85   5,794.73      72.38     100.97