Ideal Online Documentation

46434 P/R MAINTENANCE
PR4-11 Province Code Maintenance

 

PURPOSE

 

The province code maintenance program allows you to add, modify and delete province codes to your payroll system. Each employee must be assigned a province code.

 

Province Code Maintenance is accessed from:

  • Payroll Super User menu.

 

PROCEDURE

 

Select Province Code Maintenance from the Payroll Super User menu. The province code maintenance screen displays.

 

PAYROLL PROVINCE CODE MAINTENANCE SCREEN DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│Jul11/07                 THE IDEAL COMPUTER GROUP INC.                          â”‚
│                       PAYROLL PROVINCE CODE MAINTENANCE                        â”‚
│                                                                                â”‚
│   PROVINCE CODE                        __                                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│   1 NUMERIC CODE                                                               â”‚
│   2 PROVINCE NAME                                                              â”‚
│   3 SHORT NAME                                                                 â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
PROVINCE CODE

 

Enter the province code you wish to add, modify or delete.

 

To add a new code see ADD A CODE. To modify or delete an existing code see MODIFY AN EXISTING CODE.

 

 

[F2] to scan through existing codes.

 

[F4] to exit to menu.

 

[F5] to display list of department codes for selection.

 


ADD A CODE

 

If you enter a code which is not defined the following prompt displays.

 

** NOT ON FILE. DO YOU WANT TO ADD ? (ENTER=YES/F2=NO):

 

[Enter] to add a new code.

 

The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:

 

 

** OK TO UPDATE? (ENTER TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept and update.

 

[F2] to modify.

 

See MODIFY AN EXISTING CODE below.

 

 

[F4] to not add the code and return to CODE field.

 

[F2] to not add a new code.

 

You may enter a different NEW code, an existing code or press [F4] to exit.

 

 

 

MODIFY AN EXISTING CODE

 

If you enter an existing code the following prompt is displayed.

 

** ENTER LINE # TO MODIFY, D=DELETE, ENTER=CONTINUE:

 

Enter the number of the field you wish to modify.

 

[Enter] to clear the display and return to the CODE field.

 

Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] when modifications are complete.

 

** OK TO UPDATE? (ENTER=UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update.

 

The file is updated and you are returned to the CODE field.

 

 

[F2] to make additional modifications.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel changes and return to CODE field.

 

"D" to delete the code.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the code.

 

"N" to not delete the code.

 

Example Payroll Province Code Maintenance Screen display:

┌────────────────────────────────────────────────────────────────────────────────┐
│Jul11/07                 THE IDEAL COMPUTER GROUP INC.                          â”‚
│                       PAYROLL PROVINCE CODE MAINTENANCE                        â”‚
│                                                                                â”‚
│   PROVINCE CODE                        AB                                      â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│   1 NUMERIC CODE                       09                                      â”‚
│   2 PROVINCE NAME                      ALBERTA                                 â”‚
│   3 SHORT NAME                         ALTA                                    â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** ENTER LINE # TO MODIFY, D=DELETE, ENTER=CONTINUE:                            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

1 NUMERIC CODE

 

Enter a 2 digit number.

 

2 PROVINCE NAME

 

Enter the desired name of the province.

 

3 SHORT NAME

 

Enter a short form of up to 5 characters.