Ideal Online Documentation

31359 P/R LISTINGS, REPORTS AND FORMS
PR5-13 Payroll Journal

 

PURPOSE

 

The payroll journal program prints detail payroll information for each employee.

 

Payroll Journal is accessed from:

  • Payroll By Batch program, Batch Options menu.
  • Main Payroll menu.

 

PROCEDURE

 

From the Batch Options menu of the Payroll by Batch program select Payroll Journal. Alternatively, select Payroll Journal from the Main Payroll menu. If you run the payroll journal program from the batch options menu of the payroll by batch program, some prompts will be bypassed and some options automatically defaulted based on the payroll batch being processed. For example, pressing [F4] will return you to the batch options menu rather than the main payroll menu. The following prompts display.

 

(1) ALL BATCHES
(2) SELECTED BATCHES
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to include all outstanding batches.

 

The program displays the selected prompt, the batch(es) included in the selection and the payroll and cheque date(s) of the selected batch(es).

 

 

    ** ALL BATCHES
    ** SELECTED BATCH: 5082
    ** SELECTED BATCH'S PAYROLL ENDING DATE: Nov03/07
    ** SELECTED BATCH'S CHEQUE DATE: Nov08/07

 

"2" to select specific outstanding batch(es).

 

(1) ENTER SELECTED BATCH(S)
(2) ENTER RANGE OF BATCH(S)
** ENTER SELECTION (ENTER='1'): 1

 

[Enter] to accept the default "1".

 

"1" to select the batches to include.

 

** ENTER SELECTED BATCH(S) (F2='ALL'):

 

Enter the desired batch(es).

 

Enter all desired batch numbers. After all batches have been selected press [Enter] a second time after the final selection.

 


[F2] to select all batches.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

[F5] to display list of batches for selection.

 

"2" to select a range of batches to include.

 

** ENTER STARTING BATCH (ENTER=FIRST):

 

Enter the batch number to begin.

 

[Enter] to begin with the first batch on file.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

[F5] to display list of batches for selection.

 

** ENTER ENDING BATCH (ENTER=LAST):

 

Enter the batch number to end.

 

[Enter] to end with the last batch on file.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

[F5] to display list of batches for selection.

 

The program displays the selected prompts, the batch(es) included in the selection and the payroll and cheque date(s) of the selected batch(es).

 

 

          ** SELECTED BATCHES
          ** ENTER RANGE OF BATCH(S)
          ** ENTER STARTING BATCH (ENTER=FIRST): FIRST
          ** ENTER ENDING BATCH (ENTER=LAST): LAST
          ** SELECTED BATCH: 5082
          ** SELECTED BATCH'S PAYROLL ENDING DATE: Nov03/07
          ** SELECTED BATCH'S CHEQUE DATE: Nov08/07

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

** PRESS ENTER TO CONTINUE:

 

[Enter] to proceed.

 

The program displays the selected batch number(s).

 

 

    ** SELECTED BATCH(S): WP5082

 

[F3] to begin selection process again.

 

[F4] to exit to menu.


** ENTER=CONTINUE (F4 TO EXIT):

 

[Enter] to proceed to the print selection menu.

 

[F3] to begin selection process again.

 

[F4] to exit to menu.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Payroll Journal printout follows.

  



                                                    THE IDEAL PAYROLL COMPANY INC.
Dec01/07  12:39:37                                                                                                        PAGE: 1
                                         PAYROLL JOURNAL FOR PERIOD ENDING NOVEMBER 3, 2007
                                                      000 - GENERAL DEPARTMENT


EMPLOYEE: CEDJA      NAME: JAMES CEDAR            TYPE:       FOLIO#: 1576      DATE: Nov08/07

 H: SAL HRS      40.00      E: SAL PAY     950.00      E: V/P REL       0.00      D: TOTAL:      322.44      T: WAGES       950.00
 H: REG HRS       0.00      E: O/T PAY      24.46      E: TOTAL:    1,007.00     BN: EI           29.26      T: GROSS       950.00
 H: O/T HRS       1.03      E: B O/T        24.46-     D: INC TAX     197.08     BN: CPP          41.49      T: DEDUCT      265.44
 H: B.OT HR       1.03-     E: VAC PAY      57.00      D: E.I.         20.90     BN: RRSP NT       0.00      T: NET PAY     684.56
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.       41.49     BN: TOTAL:       70.75      T: EXPENSE       0.00
 H: STAT HR       0.00      E: SICK PY       0.00      D: LTD           5.97     BT: MSP TX        0.00      T: TAX ERN     950.00
 H: SICK HR       0.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN     950.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN     950.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:       70.75      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT          0.00
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      57.00     EP: TOTAL:        0.00

EMPLOYEE: JACMI      NAME: MICHAEL JACKSON       TYPE:       FOLIO#: 1577      DATE: Nov08/07

 H: SAL HRS      40.00      E: SAL PAY     900.00      E: V/P REL       0.00      D: TOTAL:      257.39      T: WAGES       900.00
 H: REG HRS       0.00      E: O/T PAY     132.53-     E: TOTAL:      972.00     BN: EI            0.00      T: GROSS       900.00
 H: O/T HRS       5.89-     E: B O/T       132.53      D: INC TAX     181.51     BN: CPP           0.00      T: DEDUCT      185.39
 H: B.OT HR       5.89      E: VAC PAY      72.00      D: E.I.          0.00     BN: RRSP NT       0.00      T: NET PAY     818.46
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.        0.00     BN: TOTAL:        0.00      T: EXPENSE     103.85
 H: STAT HR       0.00      E: SICK PY       0.00      D: LTD           3.88     BT: MSP TX        0.00      T: TAX ERN     900.00
 H: SICK HR       0.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN     900.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN     900.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:        0.00      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT        103.85
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      72.00     EP: TOTAL:      103.85

EMPLOYEE: MORDE      NAME: DENNIS MORGAN      TYPE:       FOLIO#: 1578      DATE: Nov08/07

 H: SAL HRS      40.00      E: SAL PAY     850.00      E: V/P REL       0.00      D: TOTAL:      278.02      T: WAGES       850.00
 H: REG HRS       0.00      E: O/T PAY      75.86-     E: TOTAL:      901.00     BN: EI           26.18      T: GROSS       850.00
 H: O/T HRS       3.57-     E: B O/T        75.86      D: INC TAX     165.93     BN: CPP          36.79      T: DEDUCT      227.02
 H: B.OT HR       3.57      E: VAC PAY      51.00      D: E.I.         18.70     BN: RRSP NT       0.00      T: NET PAY     622.98
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.       36.79     BN: TOTAL:       62.97      T: EXPENSE       0.00
 H: STAT HR       0.00      E: SICK PY       0.00      D: LTD           5.60     BT: MSP TX        0.00      T: TAX ERN     850.00
 H: SICK HR       0.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN     850.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN     850.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:       62.97      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT          0.00
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      51.00     EP: TOTAL:        0.00



                                                    THE IDEAL PAYROLL COMPANY INC.
Dec01/07  12:39:37                                                                                                        PAGE: 2
                                         PAYROLL JOURNAL FOR PERIOD ENDING NOVEMBER 3, 2007
                                                      000 - GENERAL DEPARTMENT


EMPLOYEE: MURPE      NAME: PETER MURPHY         TYPE:       FOLIO#: 1579      DATE: Nov08/07

 H: SAL HRS      40.00      E: SAL PAY   1,000.00      E: V/P REL       0.00      D: TOTAL:      304.31      T: WAGES     1,000.00
 H: REG HRS       0.00      E: O/T PAY     944.25      E: TOTAL:    1,080.00     BN: EI            0.00      T: GROSS     1,000.00
 H: O/T HRS      37.77      E: B O/T       944.25-     D: INC TAX     216.30     BN: CPP           0.00      T: DEDUCT      224.31
 H: B.OT HR      37.77-     E: VAC PAY      80.00      D: E.I.          0.00     BN: RRSP NT       0.00      T: NET PAY     891.07
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.        0.00     BN: TOTAL:        0.00      T: EXPENSE     115.38
 H: STAT HR       0.00      E: SICK PY       0.00      D: LTD           8.01     BT: MSP TX        0.00      T: TAX ERN   1,000.00
 H: SICK HR       0.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN   1,000.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN   1,000.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:        0.00      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT        115.38
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      80.00     EP: TOTAL:      115.38

EMPLOYEE: NICWI      NAME: WILLIAM NICKERSON    TYPE:       FOLIO#: 1580      DATE: Nov08/07

 H: SAL HRS      40.00      E: SAL PAY     950.00      E: V/P REL       0.00      D: TOTAL:      284.35      T: WAGES       950.00
 H: REG HRS       0.00      E: O/T PAY      70.30      E: TOTAL:    1,026.00     BN: EI            0.00      T: GROSS       950.00
 H: O/T HRS       2.96      E: B O/T        70.30-     D: INC TAX     200.72     BN: CPP           0.00      T: DEDUCT      208.35
 H: B.OT HR       2.96-     E: VAC PAY      76.00      D: E.I.          0.00     BN: RRSP NT       0.00      T: NET PAY     851.27
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.        0.00     BN: TOTAL:        0.00      T: EXPENSE     109.62
 H: STAT HR       0.00      E: SICK PY       0.00      D: LTD           7.63     BT: MSP TX        0.00      T: TAX ERN     950.00
 H: SICK HR       0.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN     950.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN     950.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:        0.00      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT        109.62
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      76.00     EP: TOTAL:      109.62

EMPLOYEE: OHAMA      NAME: MAUREEN O'HARA        TYPE:       FOLIO#: 1581      DATE: Nov08/07

 H: SAL HRS      30.00      E: SAL PAY     412.50      E: V/P REL       0.00      D: TOTAL:      151.85      T: WAGES       550.00
 H: REG HRS       0.00      E: O/T PAY       0.00      E: TOTAL:      583.00     BN: EI           16.94      T: GROSS       550.00
 H: O/T HRS       0.00      E: B O/T         0.00      D: INC TAX      80.61     BN: CPP          22.69      T: DEDUCT      118.85
 H: B.OT HR       0.00      E: VAC PAY      33.00      D: E.I.         12.10     BN: RRSP NT       0.00      T: NET PAY     431.15
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.       22.69     BN: TOTAL:       39.63      T: EXPENSE       0.00
 H: STAT HR       0.00      E: SICK PY     137.50      D: LTD           3.45     BT: MSP TX        0.00      T: TAX ERN     550.00
 H: SICK HR      10.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN     550.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN     550.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:       39.63      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT          0.00
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      33.00     EP: TOTAL:        0.00




                                                    THE IDEAL PAYROLL COMPANY INC.
Dec01/07  12:39:37                                                                                                        PAGE: 3
                                         PAYROLL JOURNAL FOR PERIOD ENDING NOVEMBER 3, 2007
                                                      000 - GENERAL DEPARTMENT


EMPLOYEE: PHIRO      NAME: ROBERT  PHILIPS    TYPE:       FOLIO#: 1582      DATE: Nov08/07

 H: SAL HRS      40.00      E: SAL PAY     950.00      E: V/P REL       0.00      D: TOTAL:      257.96      T: WAGES       950.00
 H: REG HRS       0.00      E: O/T PAY      19.00-     E: TOTAL:    1,007.00     BN: EI            0.00      T: GROSS       950.00
 H: O/T HRS       0.80-     E: B O/T        19.00      D: INC TAX     197.08     BN: CPP           0.00      T: DEDUCT      200.96
 H: B.OT HR       0.80      E: VAC PAY      57.00      D: E.I.          0.00     BN: RRSP NT       0.00      T: NET PAY     749.04
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.        0.00     BN: TOTAL:        0.00      T: EXPENSE       0.00
 H: STAT HR       0.00      E: SICK PY       0.00      D: LTD           3.88     BT: MSP TX        0.00      T: TAX ERN     950.00
 H: SICK HR       0.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN     950.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN     950.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:        0.00      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT          0.00
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      57.00     EP: TOTAL:        0.00

EMPLOYEE: SMIBI      NAME: BILL SMITH          TYPE:       FOLIO#: 1583      DATE: Nov08/07

 H: SAL HRS      38.00      E: SAL PAY     902.50      E: V/P REL       0.00      D: TOTAL:      260.80      T: WAGES       950.00
 H: REG HRS       0.00      E: O/T PAY      22.33-     E: TOTAL:    1,007.00     BN: EI            0.00      T: GROSS       950.00
 H: O/T HRS       0.94-     E: B O/T        22.33      D: INC TAX     197.08     BN: CPP           0.00      T: DEDUCT      203.80
 H: B.OT HR       0.94      E: VAC PAY      57.00      D: E.I.          0.00     BN: RRSP NT       0.00      T: NET PAY     746.20
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.        0.00     BN: TOTAL:        0.00      T: EXPENSE       0.00
 H: STAT HR       0.00      E: SICK PY      47.50      D: LTD           6.72     BT: MSP TX        0.00      T: TAX ERN     950.00
 H: SICK HR       2.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN     950.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN     950.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:        0.00      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT          0.00
 H: EI HR        40.00      E: LUMP OT       0.00      D: V/P W-E      57.00     EP: TOTAL:        0.00


                                                  ******  DEPARTMENT TOTAL  ******

 H: SAL HRS     308.00      E: SAL PAY   6,915.00      E: V/P REL       0.00      D: TOTAL:    2,117.12      T: WAGES     7,100.00
 H: REG HRS       0.00      E: O/T PAY     789.29      E: TOTAL:    7,583.00     BN: EI           72.38      T: GROSS     7,100.00
 H: O/T HRS      30.56      E: B O/T       789.29-     D: INC TAX   1,436.31     BN: CPP         100.97      T: DEDUCT    1,634.12
 H: B.OT HR      30.56-     E: VAC PAY     483.00      D: E.I.         51.70     BN: RRSP NT       0.00      T: NET PAY   5,794.73
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.      100.97     BN: TOTAL:      173.35      T: EXPENSE     328.85
 H: STAT HR       0.00      E: SICK PY     185.00      D: LTD          45.14     BT: MSP TX        0.00      T: TAX ERN   7,100.00
 H: SICK HR      12.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN   7,100.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN   7,100.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:      173.35      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT        328.85
 H: EI HR       320.00      E: LUMP OT       0.00      D: V/P W-E     483.00     EP: TOTAL:      328.85



                                                    THE IDEAL PAYROLL COMPANY INC.
Dec01/07  12:39:37                                                                                                        PAGE: 4
                                         PAYROLL JOURNAL FOR PERIOD ENDING NOVEMBER 3, 2007


                                                     ***** COMPANY TOTAL *****

 H: SAL HRS     308.00      E: SAL PAY   6,915.00      E: V/P REL       0.00      D: TOTAL:    2,117.12      T: WAGES     7,100.00
 H: REG HRS       0.00      E: O/T PAY     789.29      E: TOTAL:    7,583.00     BN: EI           72.38      T: GROSS     7,100.00
 H: O/T HRS      30.56      E: B O/T       789.29-     D: INC TAX   1,436.31     BN: CPP         100.97      T: DEDUCT    1,634.12
 H: B.OT HR      30.56-     E: VAC PAY     483.00      D: E.I.         51.70     BN: RRSP NT       0.00      T: NET PAY   5,794.73
 H: VAC HRS       0.00      E: STAT PY       0.00      D: C.P.P.      100.97     BN: TOTAL:      173.35      T: EXPENSE     328.85
 H: STAT HR       0.00      E: SICK PY     185.00      D: LTD          45.14     BT: MSP TX        0.00      T: TAX ERN   7,100.00
 H: SICK HR      12.00      E: BERV PY       0.00      D: LIFE          0.00     BT: LIFE TX       0.00      T: CPP ERN   7,100.00
 H: BERV HR       0.00      E: JURY PY       0.00      D: LTD 2         0.00     BT: TOTAL:        0.00      T: INS ERN   7,100.00
 H: JURY HR       0.00      E: R.OT PY       0.00      D: REPYT         0.00     BB: TOTAL:      173.35      T: TAX BEN       0.00
 H: R.OT HR       0.00      E: BONUS         0.00      D: GARNT         0.00     EP: RENT        328.85
 H: EI HR       320.00      E: LUMP OT       0.00      D: V/P W-E     483.00     EP: TOTAL:      328.85