Ideal Online Documentation

31355 P/R LISTINGS, REPORTS AND FORMS
PR5-08 Employee Listing

 

PURPOSE

 

The employee listing program prints a list of employee names and codes.

 

Employee Listing is accessed from:

  • Main Payroll menu.

 

PROCEDURE

 

Select Employee Listing from the Main Payroll menu. The following prompts display.

 

** SORT BY DIVISION OR EMPLOYEE ? (D/E):

 

"D" to sort by division.

 

** START AT DIVISION CODE (ENTER FOR FIRST):

 

Enter the division code to start the list.

 

[Enter] to start list with the first division code on file.

 

[F3] to return to the previous field.

 

[F5] to display list of division codes for selection.

 

** END AT DIVISION CODE (ENTER FOR LAST):

 

Enter the division code to end the list.

 

[Enter] to end list with the last division code on file.

 

[F3] to return to the previous field.

 

[F5] to display list of division codes for selection.

 

"E" to sort by employee.

 

** START AT EMPLOYEE (ENTER=FIRST):

 

Enter the employee code to start the list.

 

[Enter] to start list with the first employee on file.

 

[F3] to return to the previous field.

 

[F5] to display list of employee codes for selection.


** END AFTER EMPLOYEE (ENTER=LAST):

 

Enter the employee code to end the list.

 

[Enter] to end list with last employee code on file.

 

[F3] to return to the previous field.

 

[F5] to display list of employee codes for selection.

 

[F4] to exit to menu.

 

** 1=ACTIVE EMPLOYEES ONLY, 2=INACTIVE ONLY, 3=BOTH: 1

 

[Enter] to accept the default "1".

 

"1" to include active employees only.

 

"2" to include inactive employees only.

 

"3" to include both active and inactive employees.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

** SHOW ACCUMULATED VACATION PAY ? (Y/N):

 

"Y" to show accumulated vacation pay.

 

"N" to not show accumulated vacation pay.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.

 

** PRESS ENTER TO CONTINUE:

 

[Enter] to proceed to the print selection menu.

 

[F3] to return to the previous field.

 

[F4] to exit to menu.


PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Employee Listing printout follows.

  



                                THE IDEAL PAYROLL COMPANY INC.
Nov30/07  22:01:50                                                                  PAGE: 1
                             PAYROLL EMPLOYEE LIST (ACTIVE ONLY)

----------------------------------------------------------------------------------------------
EMP     DIV  DEPT  LAST                      FIRST                     STATUS        ACCUM VP$
----------------------------------------------------------------------------------------------

CEDJA   000   000  CEDAR                     JAMES                     ACTIVE         2,333.74
JACMI   000   000  JACKSON                   MICHAEL                   ACTIVE         3,180.60
MORDE   000   000  MORGAN                    DENNIS                    ACTIVE         1,012.18
MURPE   001   000  MURPHY                    PETER                     ACTIVE         2,968.00
NICWI   000   000  NICKERSON                 WILLIAM                   ACTIVE         2,179.32
OHAMA   000   000  O'HARA                    MAUREEN                   ACTIVE           181.60
PHIRO   000   000  PHILIPS                   ROBERT                    ACTIVE         1,001.20-
SMIBI   000   000  SMITH                     BILL                      ACTIVE           261.62

NUMBER OF RECORDS PRINTED: 8                                                         11,115.86