Ideal Online Documentation31182 P/R MAINTENANCE |
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│ PAYROLL PARAMETERS MAINTENANCE - SCREEN 1 OF 8 │ │ COMPANY MASTER SCREEN 1 │ │COMPANY: 06 The Ideal Demo Company Inc. │ │────────────────────────────────────────────────────────────────────────────────│ │01 PAYROLL NAME The Ideal Demo Company Inc. │ │02 ADDRESS LINE 1 200 - 3680 East Hastings St. │ │03 ADDRESS LINE 2 Vancouver, B.C. │ │04 ADDRESS LINE 3 │ │05 POSTAL CODE V5K 2A9 │ │06 EMPLOYEE CODES (A/N) A │ │07 RESERVED │ │08 VACATION PAY HISTORY (Y/N) Y │ │09 VACATION PAY METHOD (W/A) A │ │10 APPROXIMATE NUMBER OF EMPLOYEES 10 │ │11 COMPANY PENSION METHOD (A/P/N) N │ │12 PENSION REGISTRATION NUMBER │ │13 PAYMENT METHODS (C/D/E/2) 2 PAYROLL CHEQUES & DIRECT DEPOSIT │ │14 BANK TEST DEPOSITS USED (Y/N) N │ │15 MAINTAIN BANKING DATA (Y/N) N │ │16 STATEMENT FORMAT (1-3) 2 ADVANCED FULL PAGE │ │────────────────────────────────────────────────────────────────────────────────│ │** M/#=MODIFY (F4 TO EXIT): ___ │ │ Arrow Left/Right or Shift F1-F8 for other screens F4=EXIT │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter the number of the field to modify.
After modifying a field press [Enter] to accept your change, the following prompt is displayed.
Enter the number of the next field to modify, if any.
[Enter] to complete modifications.
[Enter] to confirm and update.
[F2] to return to previous prompt to make additional modifications.
[F4] to discard all changes and revert to original values.
[F4] to exit to menu.
[→] to move to next screen.
[←] to move to previous screen.
[SHFT][F1]..[F8] to move directly to another screen.
Screens that display payroll codes also contain the following option.
[F11] to display colour code key.
PAYROLL CODE COLOUR KEY
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│ ***** PAYROLL CODE COLOURS ***** │ │──────────────────────────────────────│ │ CODE TYPE COLOUR │ │──────────────────────────────────────│ │ HOURS YELLOW │ │ EARNING GREEN │ │ DEDUCTION RED │ │ CALCULATED WHITE │ │ BENEFIT MAGENTA │ │ ExPENSE BLUE │ │──────────────────────────────────────│ │** PRESS CR TO CONTINUE: _ │ │ │ └──────────────────────────────────────┘ |
[Enter] to close the window.
FIELDS - SCREEN 1
Enter the company legal name.
This name will print on all payroll documents.
Enter the company address.
This address will print on all payroll documents, including pay cheques.
Enter the company postal code.
"A" to use alphabetic employee codes.
Alphabetic codes may include numbers as long as the code begins with a letter.
"N" to use numeric employee codes.
Numeric codes may include letters as long as the code begins with a number.
"Y" to maintain vacation pay history.
"N" to not maintain vacation pay history.
"W" for earned, taxed & withheld.
This option requires that you release the V/P at some future payroll run.
"A" for accumulated, released & taxed.
This option will automatically calculate and release net V/P with each payroll run.
Enter the approximate number of payroll employees.
Typically round up: 1-10 as 10, 11-100 as 100, 101-500 as 500, etc.
"A" for dollar amount per pay.
"P" for percent of pay.
"N" for no plan.
Enter the pension plan federal registration number.
If field 11 is "N" this field should be bypassed.
"C" to pay by payroll cheques only.
"D" to pay by direct bank deposit only.
This option includes printing earning statements.
"E" to pay by external cheques only.
For example, if you use a payroll company to issue cheques. This option includes printing earning statements.
"2" to pay by both "C" and "D".
Are bank test deposits available and used? This is normally used for employee first time deposits.
"Y" for yes.
"N" for no.
"Y" for yes.
"N" for no.
"1" for a simple full page statement format.
"2" for an advanced full page statement format.
"3" for a statement similar to a cheque stub.
PROCEDURE - SCREEN 2
PAYROLL COMPANY MASTER MAINTENANCE SCREEN 2 DISPLAY
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│ PAYROLL PARAMETERS MAINTENANCE - SCREEN 2 OF 8 │ │ COMPANY MASTER SCREEN 2 │ │COMPANY: 06 The Ideal Demo Company Inc. │ │────────────────────────────────────────────────────────────────────────────────│ │01 NAME OF ISSUER FOR ROE'S Bill Smith │ │02 TELEPHONE OF ROE ISSUER (604) 298-9077 ExT 101 │ │03 PAYROLL POSTING YEAR 2002 │ │04 FIRST WEEKLY PAYROLL DATE Dec30/01 │ │05 MULTIPLE BI-WEEKLY PAYROLLS (Y/N) N │ │06 FIRST BI-WEEKLY PAYROLL DATE (SET 1) 00000000 │ │07 FIRST BI-WEEKLY PAYROLL DATE (SET 2) 00000000 │ │08 INCLUDE MANUAL CHEQUES ON REGISTER Y │ │09 CCRA ACCOUNT NUMBER 89936 1455 │ │10 RESERVED │ │11 MAINTAIN STORE MANAGER/TEL# N │ │12 USE STORE MANAGER/TEL# ON ROE'S N │ │13 PAYROLL UPDATES G/L (Y/N/R) Y │ │14 UNSPECIFIED G/L CODE REPLACEMENT 06-00-2290 UNSPECIFIED PAYROLL CODES │ │15 CHARITY REGISTRATION NUMBER │ │16 GROSS PAY DISPLAY TYPE (1/2) 2 GROSS PAY INCLUDES V/P EARNED │ │────────────────────────────────────────────────────────────────────────────────│ │** M/#=MODIFY (F4 TO EXIT): ___ │ │ Arrow Left/Right or Shift F1-F8 for other screens F4=EXIT │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
FIELDS - SCREEN 2
Enter the name to appear on Record of Employment forms.
This is typically the payroll admin person.
Enter the telephone number to appear on Record of Employment forms.
This is typically the company telephone number.
Enter the current payroll year.
The payroll year corresponds to the calendar year of Jan01-Dec31. Although when paying weekly or biweekly the first payroll may be a few days before or after Jan01 and the last payroll a few days before or after Dec31, depending on what day of the week is your payroll cutoff day.
Enter first weekly payroll ending date in current payroll year.
Use the format MMDDYYYY. This will usually be a few days before or after the end of the first week of January depending on what day of the week is your payroll cutoff day and what day of the week Jan01 falls on.
[F2] if not applicable.
If you are not paying weekly or biweekly, this field is not relevant.
Does your company use alternating bi-weekly payrolls? This feature enables you to make different benefit/deductions and/or pay different amounts with alternating pay periods. For example, this is useful if you pay an "advance" at one weekly or biweekly period and the full pay (minus the advance) at a subsequent weekly or biweekly period when you would calculate the benefits and deductions on the full amount. If you are interested in this option please contact your Ideal consultant.
"Y" for yes.
"N" for no.
This field is only applicable if field 5 is "Y".
Enter the dates in the format MMDDYYYY.
This feature enables you to account for pay cheques issued by some other program.
"Y" for yes.
"N" for no.
Enter your account number for payroll remittance.
This number is issued to your company by Canada Customs and Revenue Agency.
Do you want to maintain store manager and telephone number on the division master?
"Y" for yes.
"N" for no.
Do you want to maintain store manager and telephone number on Record of Employment forms?
"Y" for yes.
"N" for no.
Do you want the payroll system to update the G/L for this company? You may not want to update the G/L until after you confirm that the payroll module is calculating all deductions and benefits correctly. Alternatively, you may wish to maintain your payroll system independent of the rest of the company G/L. You may discuss this option with your Ideal consultant.
"Y" for yes.
"N" for no.
"R" to print a G/L summary register but don't actually update the G/L.
The code entered here will be used when a payroll code has not been set up correctly to reference the G/L. Typically you would select or create a code that is not used for any other purpose so that when you see this code in a payroll G/L Posting Summary you will know that some payroll code is not set up correctly. The account description should be something that stands out, such as: NO ACCOUNT.
Enter the G/L account in the format DDNNNN.
Enter company Charity Registration number, if applicable.
"1" to exclude V/P from gross pay and total deductions withheld.
Gross pay does not include vacation pay earned and total deductions do not include vacation pay withheld.
"2" to include V/P from gross pay and total deductions withheld.
Gross pay includes vacation pay earned and total deductions include vacation pay withheld.
PROCEDURE - SCREENS 3/4
Screens 3 and 4 are currently reserved for future use.
PROCEDURE - SCREEN 5
Screen 5 displays a complete list of all payroll codes currently defined in the payroll module. For a complete list see Appendix A. Most, if not all, of the payroll codes you require appear in this list, but you will not use all of the codes. The actual codes that you use for your payroll processing are selected from this master list (see PROCEDURE - SCREEN 6).
You may add new codes to the master list if a code that your payroll requires is not currently defined, or you may edit the existing codes on the master list if a predefined code does not have the description you require. You may delete (make "unused") any NEW codes that you create, but DO NOT DELETE ANY OF THE PREDEFINED PAYROLL CODES from the master list. See FIELDS, Description for setting a code to 'UNUSED'.
Each section of codes in the master list has fields available for adding new codes. If you must add new payroll codes to the master list, ensure that you add them to the appropriate section:
SPECIAL NOTES:
PAYROLL COMPANY MASTER MAINTENANCE SCREEN 5 DISPLAY
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│ PAYROLL PARAMETERS MAINTENANCE - SCREEN 5 OF 8 │ │ MASTER PAYROLL CODES │ │COMPANY: 06 The Ideal Demo Company Inc. │ │────────────────────────────────────────────────────────────────────────────────│ │ T? TAx TYPE DESCRIPTION ABBREV R? M? ERN │ │────────────────────────────────────────────────────────────────────────────────│ │001 H NOT APPLICABLE SALARY HOURS SAL HRS * Y 015 │ │002 H NOT APPLICABLE REGULAR HOURS REG HRS * Y 016 │ │003 H NOT APPLICABLE OVERTIME HOURS O/T HRS * Y 017 │ │004 H NOT APPLICABLE BANKED OVERTIME HOURS B.OT HR * Y 018 │ │005 H NOT APPLICABLE VACATION HOURS VAC HRS * Y 047 │ │006 H NOT APPLICABLE STATUTORY HOLIDAY HOURS STAT HR * Y 020 │ │007 H NOT APPLICABLE SICK HOURS SICK HR * Y 021 │ │008 H NOT APPLICABLE BEREAVEMENT HOURS BERV HR Y 022 │ │009 H NOT APPLICABLE JURY DUTY HOURS JURY HR Y 023 │ │010 H NOT APPLICABLE AVAILABLE HOURS 1 AVL HR1 N 024 │ │011 H NOT APPLICABLE AVAILABLE HOURS 2 AVL HR2 N 025 │ │012 H NOT APPLICABLE AVAILABLE HOURS 3 AVL HR3 N 026 │ │013 H NOT APPLICABLE RELEASED BANKED OVERTIME HOURS R.OT HR * Y 027 │ │014 H NOT APPLICABLE EI INSURABLE HOURS EI HR * Y │ │────────────────────────────────────────────────────────────────────────────────│ │** M/#=MODIFY (F4 TO EXIT) (PgUp/PgDn): ___ │ │ Arrow Left/Right or Shift F1-F8 for other screens F4=EXIT F11=Colours │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
FIELDS - SCREEN 5
Displays the type of code; this field is not editable.
Displays the tax type of the code; this field is not editable.
Enter a description.
[F2] to set as "UNUSED".
Setting the description of a payroll code to "UNUSED" has the effect of deleting the code, since the system will ignore it. The code is not really deleted in the sense that it is no longer in the system and can be restored at any time simply by removing the "UNUSED" description.
Enter an abbreviated description of up to 7 characters.
"*" to indicate that this code has a reserved purpose.
Leave this field blank if it does not have a reserved purpose.
[F2] to leave the field blank.
The payroll system expects reserved purpose fields to be in their set location. So generally you will not be setting fields to a reserved purpose.
"Y" to allow modifications to this code during payroll entry.
"N" to not allow modifications to this code during payroll entry.
Enter the associated earnings code.
This field is only applicable to hours codes.
PROCEDURE - SCREEN 6
Screen 6 enables you to select payroll codes from the master list of screen 5 for use in processing your payroll. The most convenient way to accomplish this is simply to use the arrow keys to toggle between screens 5 and 6 to select which codes are applicable to your payroll processing, leaving the other codes on screen 6 set to "UNUSED". All code fields defined on screen 5 are available on screen 6, accessible by using PgUp and PgDn to scroll.
Only those fields not set to "UNUSED" will be utilized for payroll processing. All codes set to "UNUSED" will be ignored.
PAYROLL COMPANY MASTER MAINTENANCE SCREEN 6 DISPLAY
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│ PAYROLL PARAMETERS MAINTENANCE - SCREEN 6 OF 8 │ │ COMPANY PAYROLL CODES │ │COMPANY: 06 The Ideal Demo Company Inc. │ │────────────────────────────────────────────────────────────────────────────────│ │ T? TAx TYPE DESCRIPTION ABBREV D? M? ERN │ │────────────────────────────────────────────────────────────────────────────────│ │001 H NOT APPLICABLE SALARY HOURS SAL HRS Y 015 │ │002 H NOT APPLICABLE REGULAR HOURS REG HRS Y 016 │ │003 H NOT APPLICABLE OVERTIME HOURS O/T HRS Y 017 │ │004 H NOT APPLICABLE BANKED OVERTIME HOURS B.OT HR Y 018 │ │005 H NOT APPLICABLE VACATION HOURS VAC HRS Y 047 │ │006 H NOT APPLICABLE STATUTORY HOLIDAY HOURS STAT HR Y 020 │ │007 H NOT APPLICABLE SICK HOURS SICK HR Y 021 │ │008 H NOT APPLICABLE BEREAVEMENT HOURS BERV HR Y 022 │ │009 H NOT APPLICABLE JURY DUTY HOURS JURY HR Y 023 │ │010 H NOT APPLICABLE UNUSED UNUSED N │ │011 H NOT APPLICABLE UNUSED UNUSED N │ │012 H NOT APPLICABLE UNUSED UNUSED N │ │013 H NOT APPLICABLE RELEASED BANKED OVERTIME HOURS R.OT HR Y 027 │ │014 H NOT APPLICABLE EI INSURABLE HOURS EI HR Y │ │────────────────────────────────────────────────────────────────────────────────│ │** M/#=MODIFY (F4 TO EXIT) (PgUp/PgDn): ___ │ │ Arrow Left/Right or Shift F1-F8 for other screens F4=EXIT F11=Colours │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
FIELDS - SCREEN 6
Displays the type of code; this field is not editable.
Displays the tax type of the code; this field is not editable.
Enter a description.
[F2] to set as "UNUSED".
Setting the description of a payroll code to "UNUSED" has the effect of deleting the code, since the system will ignore it. The code is not really deleted in the sense that it is no longer in the system and can be restored at any time simply by removing the "UNUSED" description.
Enter an abbreviated description of up to 7 characters.
"*" to indicate that this code has a reserved purpose.
Leave this field blank if it does not have a reserved purpose.
[F2] to leave the field blank.
The payroll system expects reserved purpose fields to be in their set location. So generally you will not be setting fields to a reserved purpose.
"Y" to allow modifications to this code during payroll entry.
"N" to not allow modifications to this code during payroll entry.
Enter the associated earnings code.
This field is only applicable to hours codes.
PROCEDURE - SCREEN 7
Screen 7 enables you to determine which G/L accounts will be affected by your payroll codes. Each payroll code can reference a specific G/L account, and you can set up additional G/L groups of account references as you desire. You could set up a different set of G/L account references for each employee in your company. Such complexity is seldom needed and it is quite likely that one G/L group will serve your company adequately. In which case, there is no need, and it is not recommended, that you create more G/L groups than you actually need.
This flexibility enables you to track payroll expenses individually in the general ledger. For example, you may have a group of employees, salesmen for instance, whose payroll and deductions you wish to reference the same G/L accounts, but whose car allowances you wish to track separately. Setting up separate G/L groups for each salesman with all account references identical except for the car allowance benefit, would accomplish this.
G/L Group Maintenance
All G/L group maintenance is performed at the change payroll G/L group code editing window which is accessed from screen 7 by selecting option "C". The maintenance program enables you to modify group descriptions, delete and create groups, and zero or copy all G/L references between groups.
When you first access screen 7, the base G/L group will be displayed. Typically, you will use the base group as the "template" to create a new group. If you must create several new groups the most convenient way to do so is to create a new group based on an existing group that has similar G/L references. After the new group is created only those G/L accounts that differ from the template need be changed. You can, if desired, create a new group with all G/L references zeroed. You would then use the procedures described under modify a G/L group to set the references.
Changing individual payroll code G/L references is performed directly at screen 7. The payroll codes displayed on screen 7 are determined by which payroll codes are selected on screen 6. To add or remove payroll codes you must do so on screen 6.
PAYROLL COMPANY MASTER MAINTENANCE SCREEN 7 DISPLAY
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│ PAYROLL PARAMETERS MAINTENANCE - SCREEN 7 OF 8 │ │ GENERAL LEDGER CODES │ │G/L GROUP: * BASE G/L GROUP │ │────────────────────────────────────────────────────────────────────────────────│ │ DESCRIPTION G/L ACCOUNT │ │────────────────────────────────────────────────────────────────────────────────│ │001 BANK (FOR PAYROLL CHEQUES) 06-00-2210 PAYROLL PAYABLE │ │002 BANK (FOR NON-PAYROLL CHEQUES) 06-00-2210 PAYROLL PAYABLE │ │003 BANK (FOR DIRECT DEPOSITS) 06-00-2210 PAYROLL PAYABLE │ │004 ACCOUNT FOR NEGATIVE PAYROLLS 06-00-2210 PAYROLL PAYABLE │ │015 SALARY PAY 06-00-6400 WAGES & CONSULTING │ │017 OVERTIME PAY 06-00-6400 WAGES & CONSULTING │ │018 BANKED OVERTIME PAY 06-00-6400 WAGES & CONSULTING │ │019 VACATION PAY 06-00-6400 WAGES & CONSULTING │ │020 STATUTORY HOLIDAY PAY 06-00-6400 WAGES & CONSULTING │ │021 SICK PAY 06-00-6400 WAGES & CONSULTING │ │022 BEREAVEMENT PAY 06-00-6400 WAGES & CONSULTING │ │023 JURY DUTY PAY 06-00-6400 WAGES & CONSULTING │ │027 RELEASED OVERTIME PAY 06-00-6400 WAGES & CONSULTING │ │030 BONUS 06-00-6400 WAGES & CONSULTING │ │────────────────────────────────────────────────────────────────────────────────│ │** M/#=MODIFY, C=CHANGE G/L GROUP (F4 TO EXIT) (PgUp/PgDn): ___ │ │ Arrow Left/Right or Shift F1-F8 for other screens F4=EXIT F11=Colours │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
PROCEDURE - CREATE A NEW G/L GROUP
At screen 7, the following prompt is displayed:
"C" to change G/L group.
The change payroll G/L group code editing window is displayed. The following prompts display within this window.
CHANGE PAYROLL GROUP EDITING WINDOW
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│ < CHANGE PAYROLL G/L GROUP CODE > │ │ │ │** ENTER G/L GROUP CODE: *_______ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │ │PRESS ENTER TO MODIFY/DELETE THIS GROUP. │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter the name of the new G/L group to create.
You can enter up to 8 characters. Typically, payroll G/L group codes begin with "*" to distinguish them from other codes in the system, but this is fully optional.
"N" to return to previous field.
"Y" to proceed and create new group.
Enter a description.
You can enter up to 30 characters.
"1" to set all G/L account references to 00-00-0000.
The new group is created and you are returned to screen 7 with the newly created group displayed, where you can assign the desired G/L account references. See PROCEDURE - MODIFY A G/L GROUP.
"2" to copy G/L account references from displayed group.
"Y" to create the new group.
The new group is created and you are returned to screen 7 with the newly created group displayed, where you can modify the G/L account references as desired. See PROCEDURE - MODIFY A G/L GROUP.
"N" to return to the previous prompt.
PROCEDURE - MODIFY A G/L GROUP
At screen 7, the following prompt is displayed.
"C" to change G/L group.
The change payroll G/L group code editing window is displayed. The following prompts display within this window.
[Enter] to modify or delete the displayed G/L group.
Whatever group is currently displayed on screen 7, pressing [Enter] here will affect that group. Make sure the correct group is displayed before proceeding. If not press [F4] to return to screen 7 and display the correct group.
"1" to change the description.
Enter the desired description of up to 30 characters.
You are returned to screen 7 with the group displayed and the new description.
"2" to copy or zero out all G/L references.
"1" to set all G/L account references to 00-00-0000.
"Y" for yes.
You are returned to screen 7 with the group displayed and all G/L codes set to zero.
"N" to return to the previous prompt.
"2" to copy the G/L account references from another group.
Enter the G/L group code to copy the G/L account references.
"Y" for yes.
You are returned to screen 7 with the group displayed.
"N" to return to the previous prompt.
"3" to delete the displayed group.
"Y" to delete.
The group is deleted and you are returned to screen 7 with the previous group displayed.
"N" to return to the previous prompt.
[F2] to select the base group.
[F4] to close window and return to screen 7 display.
[F5] to display list of G/L group codes for selection.
PROCEDURE - MODIFY THE G/L ACCOUNT REFERENCES OF A GROUP
At screen 7, the following prompt is displayed.
Enter the line item of the G/L reference to modify.
The cursor is positioned at the G/L ACCOUNT field.
Enter the desired G/L account.
Enter only the division and account number, don't include the company number at front of the code since the program will automatically insert it.
[F2] to set account to 00-0000.
[F5] to display list of G/L accounts for selection.
After the G/L account is entered or set to zero, the cursor is positioned at the G/L ACCOUNT field of the next code, proceed as above until you have made all desired changes.
[Enter] to accept the displayed value of a field.
[F4] to exit edit mode.
Enter the number of next code to modify, if any.
[Enter] to indicate modifications completed.
[Enter] to confirm and update.
[F2] to return to previous prompt for additional modifications.
[F4] to discard all changes and revert to original values.
You are then returned to screen 1.
FIELDS - SCREEN 7
Displays the code and name of current G/L group.
Displays the payroll code of the line item.
This field is not editible. The payroll codes that are displayed are determined by which payroll codes are selected on screen 6. Too add or remove payroll codes you must do so on screen 6.
Displays the description of the payroll code of the line item.
The first four line items are not payroll codes, but G/L account descriptions.
Displays the G/L account code and name of the line item.
This field is not editable.
See Appendix B for an example of a G/L Group.
PROCEDURE - SCREEN 8
Screen 8 enables you to select which of your payroll codes will appear on the employee maintenance screens 5/6 - hours, earnings and deductions and in what specific order they will appear. See 31184 Employee Maintenance.
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│ PAYROLL PARAMETERS MAINTENANCE - SCREEN 8 OF 8 │ │ EMPLOYEE MAINTENANCE CODES │ │COMPANY: 06 The Ideal Demo Company Inc. │ │────────────────────────────────────────────────────────────────────────────────│ │ DESCRIPTION T? F? CODE DEFAULT M? S? │ │────────────────────────────────────────────────────────────────────────────────│ │01 REGULAR HOURS H P 000 NOT APPLICABLE 0.00 B 00 │ │02 OVERTIME HOURS H P 003 OVERTIME HOURS 0.00 B 08 │ │03 SALARY HOURS H P 001 SALARY HOURS 0.00 B 07 │ │04 BANKED O/T HOURS H P 004 BANKED OVERTIME HOUR 0.00 B 09 │ │05 EI HOURS H P 014 EI INSURABLE HOURS 0.00 B 10 │ │06 SALARY E P 015 SALARY PAY 0.00 B 00 │ │07 UNUSED NA P 000 NOT APPLICABLE 0.00 B 00 │ │08 BONUS E P 030 BONUS 0.00 B 13 │ │09 UNUSED NA P 000 NOT APPLICABLE 0.00 B 00 │ │10 VAC. PAY RELEASED E P 047 VACATION PAY RELEASE 0.00 B 11 │ │11 BANKED O/T RELEASED E P 032 UNUSED 0.00 B 12 │ │12 UNUSED NA P 000 NOT APPLICABLE 0.00 B 00 │ │13 UNUSED NA P 000 NOT APPLICABLE 0.00 B 00 │ │14 EMPLOYEE'S LTD D P 076 EMPLOYEE'S LTD 0.00 B 14 │ │────────────────────────────────────────────────────────────────────────────────│ │** M/#=MODIFY (F4 TO EXIT) (PgUp/PgDn): ___ │ │ Arrow Left/Right or Shift F1-F8 for other screens F4=EXIT F11=Colours │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
FIELDS - SCREEN 8
Enter the desired description.
This is exactly as it will appear on your earnings statements.
[Enter] to accept the displayed value.
[F2] to set to "UNUSED".
This flags the item so that it will not appear on the employee maintenance screens.
"H" for hours type.
"E" for earnings type.
"D" for deduction type.
"B""N" for benefit (non-taxable) type.
"B""T" for benefit (taxable) type.
"N""A" for not applicable.
"M" per month.
"P" per payroll.
"H" for cents per hour.
"%" fpr a percent of earnings.
Enter the payroll code of this line item.
Enter "000" for NOT APPLICABLE.
[Enter] to accept the displayed value.
[F5] to display list of payroll codes for selection.
PAYROLL LIST DISPLAY
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│ Jul05/07 ***** SPECIFIC PAYROLL CODES ***** 17:32:25 │ │ ────────────────────────────────────────────────────────────────────────────── │ │ CODE DESCRIPTION │ │ ────────────────────────────────────────────────────────────────────────────── │ │ 1 001 SALARY HOURS │ │ 2 002 REGULAR HOURS │ │ 3 003 OVERTIME HOURS │ │ 4 004 BANKED OVERTIME HOURS │ │ 5 005 VACATION HOURS │ │ 6 006 STATUTORY HOLIDAY HOURS │ │ 7 007 SICK HOURS │ │ 8 008 BEREAVEMENT HOURS │ │ ────────────────────────────────────────────────────────────────────────────── │ │** SELECT INQUIRY OPTION (F12 FOR OPTIONS); F4 TO EXIT INQUIRY: ___ │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Enter the default amount.
This is the amount to be used when adding employees in the employee maintenance program.
[Enter] to accept the displayed value.
The processing modes allowed for the item during payroll processing.
[Enter] to accept the default value.
"A" to set to automatic only.
"M" to set to manual only.
"B" to enable both.
This field defines the Sort order of the item as it will appear on the employee maintenance screen.
Enter "00" for UNUSED.
[Enter] to accept the displayed value.
APPENDIX A - MASTER PAYROLL CODES
PAYROLL PARAMETERS MAINTENANCE - SCREEN 5 OF 8
MASTER PAYROLL CODES
T? TAX TYPE DESCRIPTION ABBREV R? M? ERN
Hours Codes:
001 H NOT APPLICABLE SALARY HOURS SAL HRS * Y 015
002 H NOT APPLICABLE REGULAR HOURS REG HRS * Y 016
003 H NOT APPLICABLE OVERTIME HOURS O/T HRS * Y 017
004 H NOT APPLICABLE BANKED OVERTIME HOURS B.OT HR * Y 018
005 H NOT APPLICABLE VACATION HOURS VAC HRS * Y 047
006 H NOT APPLICABLE STATUTORY HOLIDAY HOURS STAT HR * Y 020
007 H NOT APPLICABLE SICK HOURS SICK HR * Y 021
008 H NOT APPLICABLE BEREAVEMENT HOURS BERV HR Y 022
009 H NOT APPLICABLE JURY DUTY HOURS JURY HR Y 023
010 H NOT APPLICABLE AVAILABLE HOURS 1 AVL HR1 N 024
011 H NOT APPLICABLE AVAILABLE HOURS 2 AVL HR2 N 025
012 H NOT APPLICABLE AVAILABLE HOURS 3 AVL HR3 N 026
013 H NOT APPLICABLE RELEASED BANKED OVERTIME HOURS R.OT HR * Y 027
014 H NOT APPLICABLE EI INSURABLE HOURS EI HR * Y
Earnings Codes:
015 E REGULAR SALARY PAY SAL PAY * Y
016 E REGULAR REGULAR PAY REG PAY * Y
017 E REGULAR OVERTIME PAY O/T PAY * Y
018 E REGULAR BANKED OVERTIME PAY B.OT PY * Y
019 E VACATION PAY VACATION PAY VAC PAY * Y
020 E REGULAR STATUTORY HOLIDAY PAY STAT PY * Y
021 E REGULAR SICK PAY SICK PY * Y
022 E REGULAR BEREAVEMENT PAY BERV PY Y
023 E REGULAR JURY DUTY PAY JURY PY Y
024 E REGULAR AVAILABLE HOURLY PAY 1 AVL PY1 N
025 E REGULAR AVAILABLE HOURLY PAY 2 AVL PY2 N
026 E REGULAR AVAILABLE HOURLY PAY 3 AVL PY3 N
027 E REGULAR RELEASED OVERTIME PAY R.OT PY * Y
028 E REGULAR UNUSED UNUSED N
029 E REGULAR UNUSED UNUSED N
030 E LIKE BONUS BONUS BONUS Y
031 E LIKE BONUS RETROACTIVE PAY RETRO Y
032 E LIKE BONUS UNUSED UNUSED N
033 E LIKE BONUS TERMINATION PAYMENT TERM PY Y
034 E LIKE BONUS LUMP OVERTIME PAY RELEASED LUMP OT * Y
035 E LIKE COMMISSION COMMISSION COMMSN Y
036 E LIKE COMMISSION UNUSED UNUSED N
037 E LIKE COMMISSION UNUSED UNUSED N
038 E LIKE COMMISSION UNUSED UNUSED N
039 E LIKE COMMISSION UNUSED UNUSED N
Calculated Codes
040 C NOT APPLICABLE WAGES (NO VP OR TAX BEN) WAGES * N
041 C NOT APPLICABLE GROSS PAY (VP BUT NO TAX BEN) GROSS * N
042 C NOT APPLICABLE DEDUCTIONS (NO VP WITHHELD) DEDUCT * N
043 C NOT APPLICABLE NET PAY NET PAY * N
044 C NOT APPLICABLE EXPENSES PAID EXPENSE * N
045 C NOT APPLICABLE TAXABLE EARNINGS TAX ERN * N
046 C NOT APPLICABLE CPP EARNINGS CPP ERN * N
047 E VACATION PAY VACATION PAY RELEASED V/P REL * Y
048 C NOT APPLICABLE EI EARNINGS INS ERN * N
049 C NOT APPLICABLE TAXABLE BENEFITS TAX BEN * N
Deductions Codes:
050 D AFTER TAX INCOME TAX INC TAX * Y
051 D AFTER TAX RESERVED RESERVE * Y
052 D AFTER TAX U.I.C. U.I.C. * Y
053 D AFTER TAX C.P.P. C.P.P. * Y
054 D AFTER TAX RESERVED RESERVE * Y
055 D AFTER TAX RESERVED RESERVE * Y
056 D AFTER TAX RESERVED RESERVE * Y
057 D AFTER TAX RESERVED RESERVE * N
058 D AFTER TAX RESERVED RESERVE * N
059 D AFTER TAX RESERVED RESERVE * N
060 D PRE-TAX YEARLY RRSP RRSP B Y
061 D PRE-TAX YEARLY REGISTERED PENSION PLAN PENSN B Y
062 D PRE-TAX YEARLY UNION DUES UNION Y
063 D PRE-TAX YEARLY RESERVED RESERVE * N
064 D PRE-TAX YEARLY RESERVED RESERVE * N
065 D PRE_TAX RRSP (LUMP SUM) RRSP L Y
066 D PRE_TAX UNION INITIATION UN INIT Y
067 D PRE_TAX RESERVED RESERVE * N
068 D PRE_TAX RESERVED RESERVE * N
069 D PRE_TAX RESERVED RESERVE * N
070 D AFTER TAX EMPLOYEE'S RRSP AFTER TAX RRSP A Y
071 D AFTER TAX EMPLOYEE'S PENSION AFTER TAX PENSN A Y
072 D AFTER TAX UNION INITIATION UN INIT Y
073 D AFTER TAX EMPLOYEE'S M.S.P. M.S.P. Y
074 D AFTER TAX EMPLOYEE'S EXTENDED HEALTH E.H.B. Y
075 D AFTER TAX EMPLOYEE'S DENTAL DENTAL Y
076 D AFTER TAX EMPLOYEE'S L.T.D. L.T.D. Y
077 D AFTER TAX EMPLOYEE'S LIFE INSURANCE LIFE Y
078 D AFTER TAX EMPLOYEE'S A.D. & D. AD&D Y
079 D AFTER TAX EMPLOYEE'S WEEKLY INDEMNITY W.I. Y
080 D AFTER TAX EMPLOYEE'S DEPENDANT LIFE D. LIFE Y
081 D AFTER TAX EMPLOYEE'S W.C.B. W.C.B. Y
082 D AFTER TAX EMPLOYEE'S CANADA SAVINGS BOND C.S.B. Y
083 D AFTER TAX EMPLOYEE'S SAVINGS SAVINGS Y
084 D AFTER TAX EMPLOYEE'S CHARITY CHARITY Y
085 D AFTER TAX ADVANCE ADVANCE Y
086 D AFTER TAX GARNISHE WAGES GARNISH Y
087 D AFTER TAX UNUSED UNUSED N
088 D AFTER TAX UNUSED UNUSED N
089 D AFTER TAX UNUSED UNUSED N
090 D AFTER TAX UNUSED UNUSED N
091 D AFTER TAX UNUSED UNUSED N
092 D AFTER TAX UNUSED UNUSED N
093 D AFTER TAX UNUSED UNUSED N
094 D AFTER TAX UNUSED UNUSED N
095 D AFTER TAX UNUSED UNUSED N
096 D AFTER TAX UNUSED UNUSED N
097 D AFTER TAX UNUSED UNUSED N
098 D VACATION PAY V/P WITHHELD (UNION) V/P W-U * Y
099 D VACATION PAY V/P WITHHELD (EMPLOYEE) V/P W-E * Y
Benefits Codes:
100 B NON-TAXABLE EMPLOYER'S U.I.C. U.I.C. * Y
101 B NON-TAXABLE EMPLOYER'S C.P.P. C.P.P. * Y
102 B NON-TAXABLE EMPLOYER'S RRSP RRSP Y
103 B NON-TAXABLE EMPLOYER'S PENSION PENSION Y
104 B NON-TAXABLE EMPLOYER'S M.S.P. M.S.P. Y
105 B NON-TAXABLE EMPLOYER'S EXTENDED HEALTH E.H.B. Y
106 B NON-TAXABLE EMPLOYER'S DENTAL DENTAL Y
107 B NON-TAXABLE EMPLOYER'S L.T.D. L.T.D. Y
108 B NON-TAXABLE EMPLOYER'S LIFE LIFE Y
109 B NON-TAXABLE EMPLOYER'S A.D. & D. AD&D Y
110 B NON-TAXABLE EMPLOYER'S WEEKLY INDEMNITY W.I. Y
111 B NON-TAXABLE EMPLOYER'S D. LIFE D.LIFE Y
112 B NON-TAXABLE EMPLOYER'S W.C.B. W.C.B. Y
113 B NON-TAXABLE EMPLOYER'S D.P.S.P. DPSP Y
114 B NON-TAXABLE EMPLOYER'S PROFIT SHARING PRFT SH Y
115 B NON-TAXABLE EMPLOYER'S STOCK OPTIONS STK OPT Y
116 B NON-TAXABLE UNUSED UNUSED N
117 B NON-TAXABLE UNUSED UNUSED N
118 B NON-TAXABLE UNUSED UNUSED N
119 B NON-TAXABLE UNUSED UNUSED N
120 B TAXABLE EMPLOYER'S M.S.P. M.S.P. Y
121 B TAXABLE EMPLOYER'S LIFE OVER $25,000 LIFE-O Y
122 B TAXABLE EMPLOYER'S AUTO STANDBY CHARGE AUTO Y
123 B TAXABLE EMPLOYER'S ACCOMMODATION H.B.L. Y
124 B TAXABLE EMPLOYER'S PARKING PARKING Y
125 B TAXABLE EMPLOYER'S TRAVEL TRAVEL Y
126 B TAXABLE UNUSED UNUSED N
127 B TAXABLE UNUSED UNUSED N
128 B TAXABLE UNUSED UNUSED N
129 B TAXABLE UNUSED UNUSED N
130 B TAXABLE EMPLOYER'S RRSP (TAXABLE) RRSP TX Y
131 B TAXABLE UNUSED UNUSED N
132 B TAXABLE UNUSED UNUSED N
133 B TAXABLE UNUSED UNUSED N
134 B TAXABLE UNUSED UNUSED N
135 B TAXABLE UNUSED UNUSED N
136 B TAXABLE UNUSED UNUSED N
137 B TAXABLE UNUSED UNUSED N
138 B TAXABLE UNUSED UNUSED N
139 B TAXABLE UNUSED UNUSED N
Expenses Codes:
140 X NOT APPLICABLE UNUSED UNUSED N
141 X NOT APPLICABLE UNUSED UNUSED N
142 X NOT APPLICABLE UNUSED UNUSED N
143 X NOT APPLICABLE UNUSED UNUSED N
144 X NOT APPLICABLE UNUSED UNUSED N
145 X NOT APPLICABLE UNUSED UNUSED N
146 X NOT APPLICABLE UNUSED UNUSED N
147 X NOT APPLICABLE UNUSED UNUSED N
148 X NOT APPLICABLE UNUSED UNUSED N
149 X NOT APPLICABLE UNUSED UNUSED N
150 X NOT APPLICABLE UNUSED UNUSED N
APPENDIX B - EXAMPLE G/L GROUP
PAYROLL PARAMETERS MAINTENANCE - SCREEN 7 OF 8
GENERAL LEDGER CODES
G/L GROUP: * BASE G/L GROUP
DESCRIPTION G/L ACCOUNT
001 BANK (FOR PAYROLL CHEQUES) 06-00-2210 PAYROLL PAYABLE
002 BANK (FOR NON-PAYROLL CHEQUES) 06-00-2210 PAYROLL PAYABLE
003 BANK (FOR DIRECT DEPOSITS) 06-00-2210 PAYROLL PAYABLE
004 ACCOUNT FOR NEGATIVE PAYROLLS 06-00-2210 PAYROLL PAYABLE
015 SALARY PAY 06-00-6400 WAGES
017 OVERTIME PAY 06-00-6400 WAGES
018 BANKED OVERTIME PAY 06-00-6400 WAGES
019 VACATION PAY 06-00-6400 WAGES
020 STATUTORY HOLIDAY PAY 06-00-6400 WAGES
021 SICK PAY 06-00-6400 WAGES
022 BEREAVEMENT PAY 06-00-6400 WAGES
023 JURY DUTY PAY 06-00-6400 WAGES
027 RELEASED OVERTIME PAY 06-00-6400 WAGES
030 BONUS 06-00-6400 WAGES
034 LUMP OVERTIME PAY RELEASED 00-00-0000 *** NOT SPECIFIED ***
047 VACATION PAY RELEASED 06-00-6400 WAGES
050 INCOME TAX 06-00-2200 PAYROLL WITHHOLDINGS PAYABLE
052 E.I. 06-00-2200 PAYROLL WITHHOLDINGS PAYABLE
053 C.P.P. 06-00-2200 PAYROLL WITHHOLDINGS PAYABLE
076 EMPLOYEE'S LTD 06-00-6452 EMPLOYEE'S LTD PAYMENT
077 EMPLOYEE'S LIFE 06-00-6450 EMPLOYEE BENEFITS
078 EMPLOYEE'S LTD 2 06-00-6452 EMPLOYEE'S LTD PAYMENT
085 ADVANCE REPAYMENT 06-00-6450 EMPLOYEE BENEFITS
086 GARNISHMENT 06-00-6450 EMPLOYEE BENEFITS
099 V/P WITHHELD (EMPLOYEE) 06-00-6400 WAGES
100 EMPLOYER'S E.I. 06-00-6410 COMPANY UIC/CPP CONTRIBUTIONS
101 EMPLOYER'S C.P.P. 06-00-6410 COMPANY UIC/CPP CONTRIBUTIONS
102 EMPLOYER'S RRSP (NON-TAXABLE) 00-00-0000 *** NOT SPECIFIED ***
120 EMPLOYER'S M.S.P. (TAXABLE) 00-00-0000 *** NOT SPECIFIED ***
121 EMPLOYER'S LIFE (TAXABLE) 00-00-0000 *** NOT SPECIFIED ***
140 HOME OFFICE RENTAL 06-00-7005 HOME OFFICE RENTAL
200 EMPLOYER'S E.I. 06-00-2200 PAYROLL WITHHOLDINGS PAYABLE
201 EMPLOYER'S C.P.P. 06-00-2200 PAYROLL WITHHOLDINGS PAYABLE
202 EMPLOYER'S RRSP (NON-TAXABLE) 00-00-0000 *** NOT SPECIFIED ***
220 EMPLOYER'S M.S.P. (TAXABLE) 00-00-0000 *** NOT SPECIFIED ***
221 EMPLOYER'S LIFE (TAXABLE) 00-00-0000 *** NOT SPECIFIED ***