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29175 GENERAL SYSTEM GUIDE ROUTINE PROCEDURES
GS8-03 Monthly/Year End Procedures

 

PURPOSE

 

Below are the general procedures for performing your month or year end routines. See the manual appropriate sections for detailed instructions for each specific system module.

 

 

PRELIMINARY PROCEDURES

 

Inventory Receipts

  • Ensure that all inventory receipt batches to the end of the period are entered and updated. See 30118 - BATCH UPDATE.
  • If a stock count is performed, finish all stock count processing. See 29186 - STOCK COUNT.

Cash Till and Sales Orders

  • Ensure that all completed cash till sales to the end of the period are entered and updated. See 31549 - PAYMENTS REGISTER & UPDATE.
  • Ensure that all order registers are printed and updated. See 31572 - ORDER REGISTER & UPDATE.
  • Print the Non-Selectable Orders Report to determine all non-selectable orders. See 31617 - NON-SELECTABLE ORDERS.

 

REPORTING AND PURGING PROCEDURES

 

Backup

  • Ensure that the month/year end backup of all data is complete

Accounts Receivable

  • Perform the month/year end system balancing test. See 25558 - PERIOD END PROCESSING.
  • Print all reports as desired.
  • Perform the month/year end purge, selecting "period" for month and "year" for year. See 25566 - MONTH END PURGE.

Inventory Control

  • Typically, the Inventory month end routine coincides with the Accounts Receivable routine.
  • Perform the month/year end system balancing test. See 30124 - SYSTEM BALANCING TEST.
  • Print the Inventory Transaction Report. See 31089 - INVENTORY TRANSACTION REPORT.
  • Print all other reports as desired, the following reports are recommended:

31097 - QUANTITY CONTROL.

31102 - VALUATION REPORT.

31101 - SALES SUMMARY BY PRODUCT.

31090 - INVENTORY MOVEMENT REPORT.

31095 - PRODUCT PERFORMANCE LISTING.

  • Perform the month/year end purge, selecting "period" for month and "year" for year. See 30107 - MONTH END PURGE.