Ideal Online Documentation

29144 GENERAL SYSTEM GUIDE SECURITY SYSTEM
GS7-02 Changing Passwords

 

PURPOSE

 

Verifiable user names and passwords control access to the system. This article explains how to add, delete and change user passwords.

 

The default system supervisor password is "SUPER". For good security, you should change the system supervisor's password immediately and thereafter on a periodic basis. Super user has unlimited access to programs and all data maintained by the system. Super user has complete access to the security profiles of all other users, including the ability to change their passwords and restrict their access to program areas.

 

It is imperative that only the person who will actually maintain the security of the system have super user access. Whenever there is any doubt about who has super user access, you should change the password immediately.

 

 

PROCEDURE

 

To access the Password Maintenance program:

  1. From the Company Access screen, logon using the password SUPER or the current super user password.
  2. At the Main System menu select Ideal Utilities from the Other Systems submenu.
  3. At the Ideal Utilities menu select Security/Password Maintenance.

The following screen displays:

 

SECURITY PROFILE MAINTENANCE

┌────────────────────────────────────────────────────────────────────────────────┐
│07/16/96            ***** SECURITY PROFILE MAINTENANCE *****                    â”‚
│                   COMPANY: 01 - IDEALWARE BUILDING SUPPLIES                    â”‚
│                                                                                â”‚
│     1 SECURITY PROFILE  _____                                                  â”‚
│                                                                                â”‚
│F1 TO TOGGLE TO EMPLOYEE CODE. CR TO CONTINUE.                                  â”‚
└────────────────────────────────────────────────────────────────────────────────┘
F1 TO TOGGLE TO EMPLOYEE CODE. CR TO CONTINUE.

 

[F1] to access to password maintenance.

 

The following screen displays:

 

PASSWORD MAINTENANCE

┌────────────────────────────────────────────────────────────────────────────────┐
│07/16/96                ***** PASSWORD MAINTENANCE *****                        â”‚
│                   COMPANY: 01 - IDEALWARE BUILDING SUPPLIES                    â”‚
│                                                                                â”‚
│       EMPLOYEE CODE     _____                                                  â”‚
│       STORE CODE                                                               â”‚
│                                                                                â”‚
│     1 PASSWORD                                                                 â”‚
│     2 SECURITY PROFILE                                                         â”‚
│                                                                                â”‚
│F1=TOGGLE TO SECURITY PROFILE, F5=EMPLOYEE INQUIRY, F10=PASSWORD INQUIRY.       â”‚
│CR TO CONTINUE.                                                                 â”‚
└────────────────────────────────────────────────────────────────────────────────┘

FIELDS

 

EMPLOYEE CODE

 

Enter the code of the user whose password you wish to change.

 
For example, to change the super user password enter SUPER.

 

If you enter an employee code that has not yet been set up, you can not perform password maintenance.

 

See 29146 ADDING AND DELETING USERS.

 

 

 

STORE CODE

 

Enter the store code where the salesperson will be normally selling.

 

In a single store environment Enter 01.

 

When modifying a salesperson's password in a multi-store environment Enter 00 for the salesperson to have access to all stores.

 

 

 

The system displays the existing password and security profile.

 

Example Password Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│07/16/96                ***** PASSWORD MAINTENANCE *****                        â”‚
│                   COMPANY: 01 - IDEALWARE BUILDING SUPPLIES                    â”‚
│                                                                                â”‚
│       EMPLOYEE CODE     SUPER                                                  â”‚
│       STORE CODE        01                                                     â”‚
│                                                                                â”‚
│     1 PASSWORD          SUPER                                                  â”‚
│     2 SECURITY PROFILE  SUPER                                                  â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE: _                              â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

 

[Enter] to clear the displayed data.

 

"D" to delete the entry.

 

"M" to enter edit mode.

 

** FIELD NUMBER (CR TO CONTINUE):

 

"1" to change the password field.

 

Enter a new password of up to 10 alpha/numeric characters.

 

 

** FIELD NUMBER (CR TO CONTINUE):

 

[Enter] to accept the new password and exit edit mode.

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to update the password file.

 

[F2] to re-enter edit mode.

 

[F4] to cancel and maintain the old password.


The information is cleared and you are returned to the EMPLOYEE CODE field with the employee code SUPER displayed. Press [F4] to return to the Ideal Utilities menu.

 

 

CHANGING USER PASSWORDS

 

Typically, when users are added to the system they will be assigned a default password, typically it is the same as their user name.

 

See 29146 ADDING AND DELETING USERS.

 

 

Ideal software requires that the system supervisor change passwords. Users can not change their own passwords. It is very important that all new users select a password as soon as possible and notify the system supervisor so the new password can be implemented.

 

The procedure for changing user passwords is exactly the same as that described in the example above.