29063 GENERAL SYSTEM GUIDE INTRODUCTION GS1-02 Organization of This Manual
PURPOSE
The articles of this manual cover all of the information you need to convert from your previous accounting and/or management system, how to set up and maintain your master files, perform your daily processing work, and accomplish your month end and year end updates which move the system into the next accounting period or new year. With the exception of this general system introduction and the IdealWare menu system, the articles of the manual are organized by application modules and the programs and utilities contained in each of the modules.
AP Accounts Payable
This section of the manual contains detailed explanations of each function and step by step instructions to help you follow the procedures for entering and maintaining accounts payable data. Articles include setting up and maintaining your supplier master files, maintaining payment terms and currency types master files, processing invoices and cheques, and printing all necessary transaction reports and file listings.
AR Accounts Receivable
This section of the manual contains detailed explanations of each function and step by step instructions to help you follow the procedures for entering and maintaining accounts receivable data. Articles include setting up and maintaining your customer master files, maintaining sales staff, payment terms and transaction type master files, processing cash receipts, and printing all necessary transaction reports and file listings.
DC Demand Cheques
This section of the manual contains detailed explanations of each function and step by step instructions to help you follow the procedures for entering cheque requests and printing demand cheques. Articles include setting up the system and formatting your cheques, processing requests, printing and reporting.
GL General Ledger
This section of the manual contains detailed explanations of each function and step by step instructions to help you follow the procedures for entering and maintaining general ledger data. Articles include setting up and maintaining your chart of accounts, maintaining account, budget and company master files, processing journal entries, and financial reporting of information input via the general ledger programs and automatically via the other system modules.
GS General System Guide
This section of the manual contains an overview of Ideal software and a detailed description of standard procedures that apply to all program modules. Articles include detailed procedures for setting up and transferring data from your previous system and implementing system security.
IY Inventory Control - IdealWare Only
This section of the manual contains detailed explanations of each function and step by step instructions to help you follow the procedures for entering and maintaining inventory data. Articles include setting up and maintaining your product, inventory and store master files, maintaining costs and prices master files, processing purchase orders, receipts and stock counts, and printing all necessary transaction reports and file listings.
MU Menus
This section of the manual contains detailed illustrations of each menu in the Ideal Business Management systems. Although all menus are displayed here for reference, the specific menus and menu items that any particular user may have access to are controlled by the security profile of that user. By restricting access to menus and menu items, the security system controls the actions that any user may perform.
PR Payroll
This section of the manual contains detailed explanations of each function and step by step instructions to help you follow the procedures for entering and maintaining payroll data. Articles include setting up and maintaining your employee, earnings and deductions, and company master files, processing payroll, paycheques and earnings statements, and printing period and year end reports, T4 slips and ROE's.
SP Sales Order Processing - IdealWare Only
This section of the manual contains detailed explanations of each function and step by step instructions to help you follow the procedures for entering and maintaining sales order data. Articles include setting up and maintaining your cash terminals, maintaining cashier and payment types master files, and processing cash till sales, on account orders and payments, and printing all necessary transaction reports and file listings.
TB Time Billing - IdeaLaw Only
This section of the manual contains detailed explanations of each function and step by step instructions to help you handle the full cycle of bill processing. Articles include setting up and maintaining timekeepers and client/matters, time entry and adjustments, analyzing and processing unbilled time and disbursements, preparing and posting client invoices, trust transfers and printing reports and forms.
TT Trust Accounting - IdeaLaw Only
This section of the manual contains detailed explanations of each function and step by step instructions to enable you to handle the full cycle of trust accounting transactions. Articles include setting up bank accounts, transaction types, entering transactions, issuing statements and printing reports.
LAYOUT
Each module specific section contains 5 chapters and each chapter contains a number of articles describing a separate program or utility:
Chapter 1 - Procedures for setting up the module and general processes
Chapter 2 - Processing programs
Chapter 3 - Inquiry programs
Chapter 4 - Maintenance programs
Chapter 5 - Listings, Reports and Forms programs
The program and utility articles in each chapter are generally arranged in alphabetical order for ease of reference. In addition, references to other articles link directly to those articles.