Ideal Online Documentation

28548 G/L LISTINGS, REPORTS AND FORMS
GL5-01 Balance Sheet Report

 

PURPOSE

 

The balance sheet report shows balances for your asset, liability and equity accounts. The format of this report is based on the definitions of your section breaks and grouping codes. Customized balance sheet reports can also be created using the general ledger report generator program.

 

Balance Sheet Report is accessed from:

  • G/L Main menu.

 

PROCEDURE

 

When you select Balance Sheet Report from the G/L Main menu the following prompts display.


ENTER COMPARISON OPTION  (1 TO 7)

 

"1"    YEAR-TO-DATE COMPARED TO PRIOR YEAR

 

This option prints year-to-date and prior year-to-date data.

 

"2"    YEAR-TO-DATE COMPARED TO BUDGET

 

This option prints year-to-date and budgeted year-to-date data.

 

"3"    YEAR-TO-DATE ONLY

 

This option prints year-to-date data only.

 

"4"    MONTH COMPARED TO PRIOR YEAR

 

This option prints month and prior year's month data.

 

"5"    MONTH COMPARED TO BUDGET

 

This option prints month and budgeted month data.

 

"6"    MONTH ONLY

 

This option prints month data only.

 

"7"    MONTH COMPARED TO YEAR-TO-DATE

 

This option prints month and year-to-date data.

 

ENTER G/L PERIOD (MMYY)

 

Enter the month and year to report on.


THE DESCRIPTIVE DATE WILL BE 'AS AT JUNE 27, 2007'
** ENTER THE DESCRIPTIVE DATE DESIRED (CR IF THE ABOVE IS OK):

 

Enter a report description of up to 49 characters.

 

[Enter] to accept the default description.

 

PRINT ZERO BALANCES ? (Y/N)

 

"Y" to print accounts with zero balances.

 

"N" to not print accounts with zero balances.

 

** INCLUDE SUB-ACCOUNT DETAILS ? (Y/N): N

 

[Enter] to accept the default "N".

 

"N" to not include sub-account details.

 

"Y" to include sub-account details.

 

** NUMBER OF COPIES ? (CR=ONE): __

 

Enter the number of copies to print.

 

[Enter] to print one copy only.

 

** PRESS CR TO CONTINUE:

 

[Enter] to continue to the print selection screen.

 

[F4] to exit to menu.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Balance Sheet Report follows.

  



                                      
                                  IDEALWARE
  
                       BALANCE SHEET AS AT JUNE 27, 2007
                                  ---------

                                   ASSETS                                   2006           2007
                                   ------                                   ----           ----

                   TOTAL CASH IN BANK                                 $    (185,449) $      35,326
                   TOTAL CAPITAL ASSETS                                     952,694        720,939
                                                                          ----------     ----------

                   TOTAL ASSETS                                       $     767,245  $     756,264
                                                                          ==========     ==========
                                      
                                 LIABILITIES
                                 -----------
                   TOTAL BANK INDEBTEDNESS                            $  (2,081,227) $  (1,473,826)
                   TOTAL PAYABLE TO RELATED PARTIES                            (250)           -  
                                                                          ----------     ----------
                   TOTAL LIABILITIES                                     (2,081,277)    (1,473,826)
                                                                          ----------     ----------
                                      
                            SHAREHOLDER'S EQUITY
                            --------------------
                   TOTAL SHARE CAPITAL                                       (6,075)        (6,075)
                   TOTAL RETAINED EARNINGS                                  (53,775)       (53,775)
                   TOTAL SALES                                            2,908,572      2,289,939
                                                                          ----------     ----------
                   SHAREHOLDER'S EQUITY                                   2,848,722      2,230,090
                                                                          ----------     ----------
                                                                      $     767,245  $     756,264
                                                                          ==========     ==========