Ideal Online Documentation28539 G/L MAINTENANCE |
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│06/25/07 D E M O C O M P A N Y │ │ DIVISION MASTER MAINTENANCE │ │ │ │ COMPANY# 01 IdealWare Demo Company │ │ DIVISION# __ │ │ │ │01 DIVISION NAME │ │ │ │ TOTAL? │ │ ACCOUNT (Y/N) DESCRIPTION │ │02 LAST ASSET │ │03 LAST LIABILITY │ │04 LAST EQUITY │ │05 LAST SALES │ │06 LAST COST OF SALES │ │07 GROSS PROFIT │ │08 LAST ExPENSE │ │09 OPERATING INCOME │ │10 LAST OTHER INCOME │ │11 INCOME BEFORE TAxeS │ │12 NET INCOME │ │ │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
Displays the company you are currently working in.
Enter the division code you wish to access or add.
To add a new code see ADD A CODE. To modify or delete an existing code see MODIFY AN EXISTING CODE.
[F2] to display next division code on file.
[F4] to exit and return to the menu.
ADD A CODE
If you enter a code which is not defined the following prompt displays.
[Enter] to add a new code.
The program will step you through each field (see FIELDS below). Once all fields have been entered, the following prompt is displayed:
[Enter] to accept and update.
[F2] to modify.
See MODIFY AN EXISTING CODE below.
[F4] to not add the code and return to CODE field.
[F2] to not add a new code.
You may enter a different NEW code, an existing code or press [F4] to exit.
MODIFY AN EXISTING CODE
If you enter an existing code you will be prompted whether or not you wish to modify or delete the code.
[Enter] to clear the display and return to the CODE field.
"M" to modify data fields.
Enter the number of the field you wish to modify.
Once you have modified the field data (see FIELDS below) press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.
[Enter] for modifications complete.
[Enter] to accept changes and update the file.
The file is updated and you are returned to the CODE field.
[F2] to make additional modifications to the fields.
You are returned to the FIELD NUMBER prompt above.
[F4] to cancel all changes and return to CODE field.
"P" to print the code.
The file is queued for printing. When you exit the program you will be taken to the print selection menu. You may flag multiple files for printing and all will print in the same print job.
"D" to delete the code.
"Y" to delete the code.
"N" to not delete the code.
Example G/L Division Master Maintenance display:
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│06/25/07 IDEALWARE │ │ DIVISION MASTER MAINTENANCE │ │ │ │ COMPANY# 01 IDEALWARE │ │ DIVISION# ** │ │ │ │01 DIVISION NAME ***** COMPANY CONSOLIDATION ***** │ │ │ │ TOTAL? │ │ ACCOUNT (Y/N) DESCRIPTION │ │02 LAST ASSET 1299 Y TOTAL ASSETS │ │03 LAST LIABILITY 1499 Y TOTAL LIABILITIES │ │04 LAST EQUITY 1599 Y SHAREHOLDER'S EQUITY │ │05 LAST SALES 1649 Y TOTAL SALES REVENUE │ │06 LAST COST OF SALES 1699 Y TOTAL COST OF SALES │ │07 GROSS PROFIT Y GROSS PROFIT │ │08 LAST EXPENSE 2699 Y TOTAL EXPENSES │ │09 OPERATING INCOME Y INCOME FROM OPERATIONS │ │10 LAST OTHER INCOME 2799 Y TOTAL NON-OPERATING INCOME │ │11 INCOME BEFORE TAXES Y INCOME BEFORE TAXES │ │12 NET INCOME Y NET INCOME │ │ │ │** 'M' TO MODIFY; 'P' FOR PRINTOUT; 'D' TO DELETE; CR TO CONTINUE: │ │ │ └────────────────────────────────────────────────────────────────────────────────┘ |
FIELDS
Displays the company you are currently working in.
Enter the two character division code you wish to access or add.
At least one division must be setup even if there is only one division in the company. When using multiple divisions a consolidated division must be also set up. Consolidated divisions are used to print consolidated financial statements. To establish a global division use '**' as the division code.
Enter a division description.
You may enter up to 30 characters.
Enter the account range.
"Y" to print account range total on financial statements.
"N" to not print account range total on financial statements.
Enter a range description to print on financial statements.
When TOTAL? (Y/N) is set to "Y" this description will be included with the account range total.
Enter the last account in the asset range of the general ledger.
Enter the last account in the liability range of the general ledger.
Enter the last account in the equity range of the general ledger.
Enter the last account in the sales income range of the general ledger.
Enter the last account in the cost of sales range of the general ledger.
This line is calculated automatically as the total sales income account range minus total cost of sales account range. You do not enter an account number here, only a description.
Enter the last account in the expense range of the general ledger.
This line is calculated automatically as the gross profit minus total expense account range. You do not enter an account number here, only a description.
Enter the last account in the other income range of the general ledger.
This line is calculated automatically as the total sales income account range plus total other income account range. You do not enter an account number here, only a description.
This line is calculated automatically as the income before taxes minus taxes payable. You do not enter an account number here, only a description.
In each field enter the four character last account number for each specified range. The first account number is determined by the previous last account number and is automatically set to the next integer. The asset range automatically starts with account 0001.
Example: if the LAST ASSET ACCOUNT is 1299 and the LAST LIABILITY ACCOUNT is 1499 then the asset account range is account 1 to 1299 and the liability account range is account 1300 to 1499.
The last account is not the last currently existing account number in this range, it is the last allowable account number in this account range. This permits additional accounts to be added in the future without the need to change the range.