Ideal Online Documentation

28534 G/L MAINTENANCE
GL4-02 Budget Master

 

PURPOSE

 

The budget master maintenance program is used to maintain monthly budget data on all desired general ledger accounts. Budgets can be set for each account in the general ledger. These budget records contain monthly budgeted data that is used to produce actual versus budget comparative financial statements. Budget records set up for one year can be copied and used again the following year.

 

Budget Master Maintenance is access from:

  • G/L Account Maintenance menu.

 

PROCEDURE

 

When you select Budget Master Maintenance from the G/L Account Maintenance menu the budget master maintenance screen is displayed.

 

G/L BUDGET MASTER MAINTENANCE DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│06/24/07                 G/L BUDGET MASTER MAINTENANCE                          â”‚
│                                                                                â”‚
│          COMPANY             01    IdealWare Demo Company                      â”‚
│          YEAR                ____                                              â”‚
│          DIVISION                                                              â”‚
│          ACCOUNT                                                               â”‚
│          SUB-ACCOUNT                                                           â”‚
│                                                                                â”‚
│       1. JAN BUDGET                                                            â”‚
│       2. FEB BUDGET                                                            â”‚
│       3. MAR BUDGET                                                            â”‚
│       4. APR BUDGET                                                            â”‚
│       5. MAY BUDGET                                                            â”‚
│       6. JUN BUDGET                                                            â”‚
│       7. JUL BUDGET                                                            â”‚
│       8. AUG BUDGET                                                            â”‚
│       9. SEP BUDGET                                                            â”‚
│      10. OCT BUDGET                                                            â”‚
│      11. NOV BUDGET                                                            â”‚
│      12. DEC BUDGET                                                            â”‚
│                                                                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

FIELDS

 

COMPANY

 

Displays the company you are currently working in.

 

YEAR

 

Enter the four digit year for the budget data.


[F2] to scan previously defined budget data.

 

Press [F2] repeatedly to scan previously defined budget data by year. Press [Enter] to clear the display and then press [F2] to scan by division and account within the same year.

 

 

DIVISION

 

Enter the desired two character division code.

 

ACCOUNT

 

Enter the desired four character account code.

 

SUB-ACCOUNT

 

Enter the desired four character sub-account code.

 

This field is only applicable if the control account allows and has sub-accounts defined.

 

 

MONTHLY BUDGET

 

Enter the desired monthly budget figures.

 

If you are defining new budget data the following following prompt displays

 

BUDGET DEFAULT (1=MANUAL$, 2=MONTHLY$, 3=ANNUAL$):

 

"1" to define each monthly budget figure individually.

 

The program will step you through each month field.

 

 

"2" to define one monthly budget figure.

 

This amount will automatically be repeated for every month.

 

 

"3" to define a yearly budget figure.

 

This amount will be divided by twelve and repeated every month.

 

 

If you display previously defined budget data you have the option to modify or delete the information.


 Example G/L Budget Master Maintenance display:

┌────────────────────────────────────────────────────────────────────────────────┐
│ 06/24/07                 G/L BUDGET MASTER MAINTENANCE                         â”‚
│                                                                                â”‚
│          COMPANY             01    IdealWare Demo Company                      â”‚
│          YEAR                2007                                              â”‚
│          DIVISION            00    SOLE DIVISION                               â”‚
│          ACCOUNT             2000  DEFERRED PROFIT SHARING PLAN                â”‚
│          SUB-ACCOUNT                                                           â”‚
│                                                                                â”‚
│       1.  JAN BUDGET                 100.00                                    â”‚
│       2.  FEB BUDGET                 200.00                                    â”‚
│       3.  MAR BUDGET                 200.00                                    â”‚
│       4.  APR BUDGET                 200.00                                    â”‚
│       5.  MAY BUDGET                 300.00                                    â”‚
│       6.  JUN BUDGET                 300.00                                    â”‚
│       7.  JUL BUDGET                 400.00                                    â”‚
│       8.  AUG BUDGET                 400.00                                    â”‚
│       9.  SEP BUDGET                 400.00                                    â”‚
│      10.  OCT BUDGET                 400.00                                    â”‚
│      11.  NOV BUDGET                 500.00                                    â”‚
│      12.  DEC BUDGET                 500.00                                    â”‚
│           TOTAL:                   3,900.00                                    â”‚
│                                                                                â”‚
│** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:                                â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** 'M' TO MODIFY; 'D' TO DELETE; CR TO CONTINUE:

 

[Enter] to clear the display and return to the YEAR field.

 

"M" to modify data fields.

 

** FIELD NUMBER (CR TO CONTINUE):

 

Enter the number of the field you wish to modify.

 

Once you have modified the field data press [Enter] to return to this prompt where you may enter the number of additional fields to modify or press [Enter] again to end modifications.

 

 

[Enter] for modifications complete.

 

** OK TO UPDATE? (CR TO UPDATE; F2 TO MODIFY; F4 TO BYPASS):

 

[Enter] to accept changes and update the file.

 

The file is updated and you are returned to the YEAR field.

 

 

[F2] to make additional modifications to the fields.

 

You are returned to the FIELD NUMBER prompt above.

 

 

[F4] to cancel all changes and return to YEAR field.

 

"D" to delete the account budget.

 

** OK TO DELETE? (Y/N):

 

"Y" to delete the account budget .

 

"N" to not delete the account budget .