Ideal Online Documentation

25667 A/R LISTINGS, REPORTS AND FORMS
AR5-10 Customer Master Mailing Lists

 

PURPOSE

 

The customer master mailing lists program prints customer names and addresses in the required format to print mailing labels. The label forms required are 2 5/8 inches wide by 1 inch deep, 3 labels across the page on pages that are 8 1/2 inches wide by 11 inches long. This is a standard label size and is readily available in most office supply stores. The forms can be tractor feed forms or sheet forms for laser printers. The program can also be configured to print to 3 inch by 1 inch by one across tractor feed rolls. If you want to use "one-up" rolls please contact Ideal.

 

Customer Master Mailing Lists is accessed from:

  • A/R Main menu

 

PROCEDURE

 

When you select Customer Master Mailing Lists from the A/R Main menu the following prompts display.

 

** ENTER SYSTEM (A/R,A/P):

 

"A""/""R" to print customer names and addresses.

 

"A""/""P" to print supplier names and addresses.

 

[Enter] to accept the default "A/R". 

 

** ENTER 'A' FOR ALPHA OR 'N' FOR NUMERIC SEQUENCE:

 

"A" to print in alpha code sequence.

 

"N" to print in numeric code sequence (if available).

 

** ENTER 'R' FOR RANGE OR 'S' FOR SPECIFIC:

 

"R" to select a range of customers or suppliers.

 

The following prompts will display to allow you to set the range to print.

 

 

** STARTING CODE (PRESS CR FOR FIRST):

 

Enter the starting alpha or numeric code.

 

[Enter] for the first code.

 

** ENDING CODE (PRESS CR FOR LAST):

 

Enter the ending alpha or numeric code.

 

[Enter] for the last code.


** ENTER STORE (CR FOR ALL):

 

Enter the desired store code.

 

If a store code is specified, only customers that reference that store code will be printed.

 

 

[Enter] fo all stores.

 

"S" to select individual customers or suppliers.

 

SPECIFIC CUSTOMER/SUPPLIER CODE(S):

 

Enter each desired customer or supplier code.

 

After entering each code press [Enter] to confirm the selection. The selected codes will be displayed as selected. To remove a code from the list, enter the code and press [Enter] again.

 

 

** NUMBER OF COPIES:

 

Enter the number of label copies required.

 

This will print a complete run of the labels as many times as specified.

 

 

[Enter] for 1.

 

** PROCEED TO PRINT LABELS? (Y/N):

 

"Y" to continue to the print selection menu

 

"N" to not print the labels and exit the program.

 

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.


The following prompt appears after the labels have been printed.

 

** ARE LABELS PRINTED OK? (Y/N):

 

"Y" to indicate the labels printed OK and exit the program.

 

"N" to indicate the labels did not print OK.

 

The most common problem is a paper jam or an insufficient number of forms. The print selection menu opens and you can reprint the labels after correcting the problem.

 

 

An example mailing label form follows.

  



Example "3-up" form:

  HOLLFORD EYEMORE LTD           MAGNIFICENT CEDAR INC.        MCINNIS CONSTRUCTION
  333 EAST 66TH AVENUE           15511 - 120TH AVENUE          C/O BOB JONES
  VANCOUVER, B.C.                SURREY, B.C.                  4444 CEDAR WAY
  V6T 1B1                        V6G 1R6                       WEST VANCOUVER,   B.C.
                                                               V4F 1F4

  HARRY SAGIT                    SORLAN SCENERY LTD            PETER UDO
  5333 ROYAL OAK STREET          1233 OAK STREET               5555 - 9TH STREET
  BURNABY, B.C.                  VANCOUVER, B.C.               BURNABY, B.C.
  V5B 14R                        255-666                       V5G 3F5


  WATLEY CONNORS                 WELBY CONDOR LTD
  C/O JOHN SMITH                 C/O RON FELIXL
  4444 TRAIL AVE                 1555 ODDESY ROAD
  VANCOUVER, B.C.                RICHMOND, B.C.
  V5F 1D5                        V5F 1F5



Example "1-up" roll feed:

  HOLLFORD EYEMORE LTD
  333 EAST 66TH AVENUE
  VANCOUVER, B.C.
  V6T 1B1


  MAGNIFICENT CEDAR INC.
  15511 - 120TH AVENUE
  SURREY, B.C.
  V6G 1R6


  MCINNIS CONSTRUCTION
  C/O BOB JONES
  4444 CEDAR WAY
  WEST VANCOUVER,   B.C.
  V4F 1F4


  HARRY SAGIT
  5333 ROYAL OAK STREET
  BURNABY, B.C.
  V5B 14R


  SORLAN SCENERY LTD
  1233 OAK STREET
  VANCOUVER, B.C.
  255-666


  PETER UDO
  5555 - 9TH STREET
  BURNABY, B.C.
  V5G 3F5


  WATLEY CONNORS
  C/O JOHN SMITH
  4444 TRAIL AVE
  VANCOUVER, B.C.
  V5F 1D5


  WELBY CONDOR LTD
  C/O RON FELIXL
  1555 ODDESY ROAD
  RICHMOND, B.C.
  V5F 1F5