Ideal Online Documentation

25646 A/R INQUIRIES
AR3-02 Cheque History

 

PURPOSE

 

For each customer the cheque history inquiry displays a list of paid invoices and their corresponding payments.

 

Like all other inquiry programs, a print option is available to print the information that is displayed, by selecting "P" when the last screen of information is displayed. If "P" is selected, the system will automatically go to the print menu when exiting the program. If multiple customers are inquired upon and marked for printing, all will be printed in the same print job.

 

 

PROCEDURE

 

Select A/R Ledger from the Accounts Receivable Processing menu. The inquiry display opens immediately.

 

CHEQUE HISTORY INQUIRY DISPLAY

┌────────────────────────────────────────────────────────────────────────────────┐
│05/05/07                   A/R CHEQUE HISTORY INQUIRY                  PAGE:    â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CUSTOMER:   ________                                                            â”‚
│CHEQUE:                                                                         â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CHEQUE  CHEQUE  SOURCE     CHEQUE  INVOICE  INVOICE         INVOICE     APPLIED â”‚
│NUMBER   DATE   BATCH      AMOUNT    DATE   NUMBER           AMOUNT      AMOUNT â”‚
│────────────────────────────────────────────────────────────────────────────────│
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│ENTER F4 TO END, F5 FOR CUSTOMER INQUIRY.                                       â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘

 

OPTIONS:

 

CUSTOMER:

 

ENTER F4 TO END, F5 FOR CUSTOMER INQUIRY.

 

Enter the desired customer code.

 

[F4] to exit to the menu.

 

[F5] to access customer inquiry for selection.


CHEQUE:

 

ENTER STARTING CHEQUE NUMBER (+CR) OR STARTING CHEQUE DATE (mmddyyyy+F1),
CR FOR ZERO, F3 TO BACK UP, F4 TO END, F5 FOR INQUIRY:

 

Enter the cheque number from which you wish to begin the display.

 

OR

 

Enter the cheque date in the format MMDDYYYY and then press [F1].

 

[Enter] to begin display with oldest cheque on record.

 

[F3] to return to CUSTOMER field.

 

[F4] to exit to the menu.

 

[F5] to access cheque inquiry for selection.

 

 

FIELDS

 

CHEQUE NUMBER

 

Displays the cheque number.

 

CHEQUE DATE

 

Displays the cheque date.

 

SOURCE BATCH

 

Displays the batch number of the original entry.

 

CHEQUE AMOUNT

 

Displays the amount of the cheque.

 

INVOICE DATE

 

Displays the original invoice date.

 

INVOICE NUMBER

 

Displays the original invoice number.

 

INVOICE AMOUNT

 

Displays the original invoice amount.

 

APPLIED AMOUNT

 

Displays the amount of the cheque applied to the invoice.


  Example Cheque History Inquiry display: 

┌────────────────────────────────────────────────────────────────────────────────┐
│07/10/95                   A/R CHEQUE HISTORY INQUIRY                  PAGE:  1 â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CUSTOMER:   AAAWOO    AAA WOOD COMPANY                                          â”‚
│CHEQUE:                                                                         â”‚
│────────────────────────────────────────────────────────────────────────────────│
│CHEQUE  CHEQUE  SOURCE      CHEQUE  INVOICE  INVOICE       INVOICE      APPLIED â”‚
│NUMBER   DATE   BATCH       AMOUNT    DATE   NUMBER         AMOUNT       AMOUNT â”‚
│────────────────────────────────────────────────────────────────────────────────│
│0266   11/22/93 RC0186    1,639.11  11/08/93 01A129144    1,639.11     1,639.11-│
│0299   12/13/93 RC0203    1,388.33  11/04/93 01A128675    1,388.33     1,388.33-│
│0395   02/21/94 RC0264    1,262.29  01/27/94 01A136443        9.66         9.66-│
│                                    01/31/94 01A136620    1,252.63     1,252.63-│
│272    12/06/93 RC0195       73.83  11/16/93 01A130106       73.83        73.83-│
│368    01/26/94 RC0240    1,061.00  00/00/00 01A134735         .00     1,061.00-│
│578    08/11/94 RC0409      165.69  07/13/94 01A158687      165.69       165.69-│
│                                                                                â”‚
│                                                                                â”‚
│────────────────────────────────────────────────────────────────────────────────│
│** CR TO CONTINUE; 'P' FOR PRINTOUT: _                                          â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** CR TO CONTINUE; 'P' FOR PRINTOUT:

 

[Enter] to continue.

 

Pressing [Enter] when there are more cheques than can be displayed on a single screen advances to the next screen of cheques. When all cheques have been displayed, pressing [Enter] clears the display and returns you to the CUSTOMER field.

 

 

"P" to print the customer's cheque history.

 

You may select multiple customers for printing and all will print when you exit the program.