Ideal Online Documentation

24762 A/P LISTINGS, REPORTS AND FORMS
AP5-12 Paid Invoice Summary

 

PURPOSE

 

The paid invoice summary report lists all invoices paid that month together with payment records by supplier. It will list each invoice, currency code, source batch, invoice/cheque date, reference/invoice number and amount. This report may be printed at any time during the month. However, we strongly recommend you also include it in your month end routine to provide you with a proper audit trail of all invoices paid that month.

 

Paid Invoice Summary Report is accessed from:

  • Accounts Payables Month End menu

 

PROCEDURE

 

Select Paid Invoice Summary from the Accounts Payable Month End menu.

 

** START AT/AFTER (CR=1ST):

 

Enter the supplier code from which to begin the report.

 

[Enter] for first supplier code.

 

[F4] to exit to menu.

 

** END AFTER (CR=LAST):

 

Enter the supplier code at which to end the report.

 

[Enter] for last supplier code.

 

[F3] to re-enter previous field.

 

[F4] to exit to menu.

 

You are taken to the print menu.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example Paid Invoice Summary Report follows.

  



                                               IDEAL BUILDING SUPPLIES LTD.
07/25/96  11:55:43                                                                                         PAGE: 1
                                             A/P MONTHLY PAID INVOICE SUMMARY

 --------------------------------------------------------------------------------------------------------------------------
 SUPPLIER  SUPPLIER                         FOL#/   $  SOURCE
   CODE      NAME                           CHQ#   TYP BATCH     DATE    REFERENCE                     DEBIT         CREDIT
 --------------------------------------------------------------------------------------------------------------------------
 ACKLA     ACKLANDS                        008291  CN  PI0224  03/29/94  4368 160596                                 360.11
                                           008336  CN  PI0228  03/31/94  4368 160841                                  16.16
                                           AP2828  CN  PC0059  04/20/94  A/P AUTOMATIC CHEQUE       1,980.96
                                           008778  CN  PI0242  03/23/94  4368 160285                                  26.20
                                           AP2967  CN  PC0060  04/30/94  A/P AUTOMATIC CHEQUE          26.20
                                           008915  CN  PI0247  04/25/94  4368 162011                                  19.26
                                           AP3038  CN  PC0061  05/10/94  A/P AUTOMATIC CHEQUE          19.26
                                           008501  CN  PI0232  04/05/94  4368 160936                                  29.92
                                           008662  CN  PI0239  04/07/94  4368-161039                                  24.66
                                           008663  CN  PI0239  04/05/94  4368160892                                  182.50
                                           008664  CN  PI0239  04/06/94  4368-160602                                  29.37
 BAYSI     BAYSIDE SAWMILLS LTD.           018368  CN  PI0225  03/07/94  A/P INVOICING CHEQUE      13,188.09
                                           008531  CN  PI0233  04/07/94  4143                                      7,873.49
                                           008532  CN  PI0233  04/11/94  4144                                      7,676.65
                                           008604  CN  PI0233  03/31/94  4135                                      7,414.21
                                           AP2835  CN  PC0059  04/20/94  A/P AUTOMATIC CHEQUE      22,964.35
                                           008889  CN  PI0246  04/25/94  4165                                      8,399.17
                                           008890  CN  PI0246  04/25/94  4166                                      5,183.38
                                           008891  CN  PI0246  04/25/94  4167                                      5,183.38
                                           AP2971  CN  PC0060  04/30/94  A/P AUTOMATIC CHEQUE      18,765.93
 BUROF     BURNABY OFFICE                  007968  CN  PI0220  03/10/94  01-07704-00                                   6.72
                                           008210  CN  PI0223  03/31/94  01-09074                                     13.02
                                           008211  CN  PI0223  03/31/94  01-09088                                    103.64
                                           AP2842  CN  PC0059  04/20/94  A/P AUTOMATIC CHEQUE         792.51
                                           008702  CN  PI0240  04/13/94  01-09967                                    377.02
                                           008703  CN  PI0240  04/11/94  01-09074-01                                 168.72
                                           008927  CN  PI0247  04/29/94  01-11477                                    120.99
                                           AP3144  CN  PC0063  05/20/94  A/P AUTOMATIC CHEQUE         666.73
                                           009648  CN  PI0266  05/25/94  01-13157-00                                  98.16
                                           009689  CN  PI0266  05/19/94  01-12831-00                                  31.36
                                           009690  CN  PI0266  05/18/94  01-12802-00                                  98.18
                                           009691  CN  PI0266  05/19/94  01-12823                                    129.60
                                           AP3436  CN  PC0068  06/20/94  A/P AUTOMATIC CHEQUE         918.14
 CINDU     CANADIAN INDUSTRIAL             008106  CN  PI0221  02/27/94  538011                                    4,120.42
                                           AP2654  CN  PC0055  03/31/94  A/P AUTOMATIC CHEQUE       4,217.65
                                           007789  CN  PI0216  03/10/94  538281                                      177.57
                                           007790  CN  PI0216  03/17/94  538446                                      168.11
                                           007973  CN  PI0220  03/17/94  538480                                       38.01
                                           007974  CN  PI0220  03/17/94  538477                                       15.60
                                           007975  CN  PI0220  03/17/94  538476                                      115.34
                                           007979  CN  PI0220  03/03/94  538098                                       60.70
                                           007980  CN  PI0220  03/17/94  538482                                       28.13
                                           008364  CN  PI0228  03/21/94  538504                                       48.20
                                           008365  CN  PI0228  03/24/94  538629                                      158.15
                                           008366  CN  PI0228  03/22/94  538589                                    3,305.91
                                           008367  CN  PI0228  03/24/94  538628                                       41.60
                                           008368  CN  PI0228  03/24/94  538647                                       75.33
 GENPA     GENERAL PAINT &                 007072  CN  PI0196  01/13/94  001143338                                    93.60
                                           007073  CN  PI0196  01/13/94  001143337                     46.80
                                           AP2400  CN  PC0050  02/25/94  A/P AUTOMATIC CHEQUE          46.80
                                           008823  CN  PI0244  03/30/94  001147448                                   715.63
                                           AP2992  CN  PC0060  04/30/94  A/P AUTOMATIC CHEQUE         715.63
                                           010962  CN  PI0304  06/28/94  026149363                                    70.20
                                           AP3723  CN  PC0076  07/20/94  A/P AUTOMATIC CHEQUE          70.20
                                           012371  CN  PI0354  08/01/94  26150900                                    235.60
                                           AP4218  CN  PC0094  09/15/94  A/P AUTOMATIC CHEQUE         235.60



FIELDS:

SUPPLIER CODE    supplier code
SUPPLIER NAME    supplier name
FOL#/CHQ#        folio or cheque number
$TYP             currency code
SOURCE BATCH     source batch
DATE             invoice date
REFERENCE        reference number
DEBIT            debit amount
CREDIT           credit amount