Ideal Online Documentation

24760 A/P LISTINGS, REPORTS AND FORMS
AP5-10 Invoice Forms

 

PURPOSE

 

The invoice forms program allows you to print out one or several invoice forms. These are used to collect invoice information manually which will then be entered via the A/P invoice posting program.

 

Invoice Forms is accessed from:

  • Accounts Payable Maintenance menu

 

PROCEDURE

 

Select Invoice Forms from the Accounts Payable Maintenance menu.

 

** NUMBER OF COPIES:

 

Enter the number of invoice forms to print.

 

[Enter] to print one form.

 

** PRESS CR TO CONTINUE:

 

[Enter] to print the invoice form(s).

 

You are taken to the print menu.

 

PRINTER SELECTION & CONFIGURATION

┌────────────────────────────────────────────────────────────────────────────────┐
│08/14/07                *****  PRINTER SELECTION  *****                         │
│                                                                                â”‚
│                                                                                â”‚
│** MAKE SURE PRINTER IS READY BEFORE PRESSING CR .....                          â”‚
│                                                                                â”‚
│1. PRINTER NAME ................................. P1  OKIDATA 390               â”‚
│                                                                                â”‚
│2. CHARACTERS PER INCH ? (10,12,17) ............. 10                            â”‚
│   SINGLE OR DOUBLE DENSITY ? (S,D) ............. S   SINGLE DENSITY            â”‚
│                                                                                â”‚
│** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS): _            â”‚
│                                                                                â”‚
└────────────────────────────────────────────────────────────────────────────────┘
** PRESS CR TO SET PRINTER, OPTION# TO CHANGE, F4 TO END (BYPASS):

 

"1" to change printers.

 

"2" to change the CPI and/or print density.

 

[Enter] to print.

 

[F4] to not print and exit to the menu.

 

[F5] to display a list of printers for selection.

 

An example A/P Invoice Form follows.

  



         ============================================================
                        IDEAL BUILDING SUPPLIES LTD.
         ============================================================
                              A/P INVOICE FORM
         ============================================================


           FOLIO#: ______               ENTER # GENERATED BY MACHINE

        HOLD FLAG: _                    'H' OR BLANK

    SUPPLIER CODE: ________

       TERMS CODE: __                   USUALLY 'AI'

       REFERENCE#: ____________________ SUPPLIER'S INVOICE#

          CHEQUE#: ______               FOR ALREADY PAID INVOICES

     INVOICE DATE: __/__/__             MM/DD/YY

    DISCOUNT DATE: __/__/__             MM/DD/YY

         DUE DATE: __/__/__             MM/DD/YY

    INVOICE TOTAL: $ __________

  DISCOUNT AMOUNT: $ __________


         ┌────────────────────────────┬─────────┬─────────┬─────────┐
         │ DESCRIPTION                │ ACCOUNT │  DEBIT  │  CREDIT │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         ├────────────────────────────┼─────────┼─────────┼─────────┤
         │                            │         │         │         │
         └────────────────────────────┴─────────┴─────────┴─────────┘


           BATCH#: ______               GENERATED BY COMPUTER


  
FIELDS:                                    

FOLIO#            enter the # generated by machine
HOLD FLAG         enter 'H' or leave blank
SUPPLIER CODE     supplier code
TERMS CODE        payment terms code, usually 'AI'
REFERENCE#        supplier's invoice number
CHEQUE#           cheque number for already paid invoices
INVOICE DATE      invoice date
DISCOUNT DATE     discount date
DUE DATE          due date
INVOICE TOTAL     total amount of invoice
DISCOUNT AMOUNT   total amount of discount
DESCRIPTION       description
ACCOUNT           account number
DEBIT             debit amount
CREDIT            credit amount
BATCH#            batch number